Executive Admin & Operations Coordinator

Toyota Tsusho Systems; Plano (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Toyota Tsusho Systems US, Inc. is seeking an Administrative Assistant to provide essential support to Business Unit leadership and teams in a fast-paced environment in Plano, TX.

The role emphasizes coordinating daily operations, managing travel, invoicing, data reporting, and cross-functional collaboration. Ideal candidates will have 3–5 years of executive administrative experience, strong MS Office skills, and excellent communication.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field.
• 3–5 years of proven success in executive administrative support and office operations.
• Experience supporting executive-level leadership in a fast-paced environment.
• Advanced proficiency in Microsoft Office Suite, especially Excel, PowerPoint, and Word.
• Excellent verbal and written communication skills.

Responsibilities

• Provide essential administrative support to Business Unit leadership and team members.
• Coordinate daily operations including meeting scheduling, travel arrangements, and invoice processing.
• Collaborate with HR and General Affairs on clerical and office management tasks.
• Manage inventory, shipments, and deliveries for the business unit.
• Maintain and update administrative data with accuracy and timeliness.
• Prepare and submit reports, documents, and data to relevant departments or organizations.
• Analyze and present data using Excel, PowerPoint, and Word for reporting and operational tracking.
• Organize team events and support internal communications.
• Serve as the primary contact for administrative inquiries and ensure cross-functional clarity.
• Handle expense figures, cost tracking, and cost-related documentation to support financial operations as needed.

Skills

Executive support

Communication

Organization

Time management

Detail-oriented

Education

Bachelor's degree in Business Administration / Communications / related field

Tools

Microsoft Excel

PowerPoint

Word

Job description

Toyota Tsusho Systems US, Inc. is seeking an Administrative Assistant to provide essential support to Business Unit leadership and teams in a fast-paced environment in Plano, TX.

The role emphasizes coordinating daily operations, managing travel, invoicing, data reporting, and cross-functional collaboration. Ideal candidates will have 3–5 years of executive administrative experience, strong MS Office skills, and excellent communication.