Senior Executive Admin & Travel Coordination Partner

bakertilly; South Whitehall Township (PA); Hybrid; USD 65,000 - 100,000; Full time

Job summary

Baker Tilly is seeking a Senior Administrative Business Partner to provide advanced administrative support to principals and leadership teams across a defined geography. The role involves complex scheduling, travel planning, confidential communications, and cross-functional coordination in a geo-enabled environment.

Operates in-person or hybrid to support onsite leadership needs, with a focus on effective meeting management, document preparation, and stakeholder engagement.

Qualifications

• High School Diploma or GED required; Associate's degree preferred.
• 1+ years relevant experience required, 5-8 years preferred.
• Advanced organizational and priority management skills including triaging requests and protecting executive time.
• Strong written and verbal communication skills including the ability to draft correspondence, materials, and talking points.
• High level of discretion and confidentiality in handling executive, client, and firm-sensitive information.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and collaboration platforms such as Teams, SharePoint, and virtual meeting tools.
• Executive presence and interpersonal maturity to interact with senior leaders and external stakeholders.
• Ability to anticipate needs and solve problems with minimal direction in a fast-paced environment.

Responsibilities

• Leader Scheduling & Prioritization: Manage complex calendars; triage incoming requests; align scheduling with leader priorities; create briefing packets and prep materials.
• Leader Travel & Expense Management: Coordinate complex itineraries (multi-leg, international as applicable), handle changes, and manage expense submissions
• Leadership Communications & Materials Support: Draft correspondence, talking points, and presentation materials; manage sensitive and confidential information; support leader messaging. Assist with the production of client deliverables, including client reports. Assist with client engagement set up and support activities as needed, such as new client acceptance, completion of vendor/due diligence forms, client relationship management data entry, engagement code setup, electronic file coordination, and billing assistance.
• Stakeholder Coordination & Meeting Support: For geo support: managing onsite and virtual leadership meetings, boardroom logistics, AV, catering, visitors, and event needs.
• Light Project / Initiative Coordination: Track tasks, gather status updates, maintain project documentation, and coordinate workflows with cross-functional stakeholders.
• Perform other duties as required and assigned.

Skills

Advanced organizational skills

Strong written and verbalcommunication

Discretion and confidentiality

Executive presence

MS Office proficiency

Education

High School Diploma or GED

Associate's degree preferred

Tools

Microsoft Office Suite

Teams

SharePoint

Job description

Baker Tilly is seeking a Senior Administrative Business Partner to provide advanced administrative support to principals and leadership teams across a defined geography. The role involves complex scheduling, travel planning, confidential communications, and cross-functional coordination in a geo-enabled environment.

Operates in-person or hybrid to support onsite leadership needs, with a focus on effective meeting management, document preparation, and stakeholder engagement.