Administrative Assistant I — Onsite Scheduling & Support

Mass General Brigham; Boston (MA); On-site; USD 40,000 - 50,000; Full time

Job summary

Mass General Brigham at The Brigham and Women’s Hospital is seeking an entry-level Administrative Assistant to support department functions with clerical tasks, calendar management, and basic reporting. This onsite role provides essential office coordination and customer service across teams.

The position emphasizes organization, attention to detail, and professional communication. Requires a High School Diploma; 0-1 year admin experience preferred and MS Office skills are essential.

Qualifications

• High School Diploma or Equivalent required
• Administrative Assistant or Secretarial Experience 0-1 year preferred
• Basic proficiency in MS Office
• Ability to use phone system
• Strong verbal & written communication skills
• Strong customer service skills
• Strong interpersonal, written and oral skills
• Ability to use standard office equipment

Responsibilities

• Perform administrative duties for an individual, group, or department.
• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries.
• Coordinate meetings, travel, conference calls, and complete expense reports.
• Answer and transfer phone calls.
• Maintain departmental files, records, and documentation.
• Monitor and respond to emails, phone calls, and inquiries.
• May work for one or several department professionals, division heads, officers, or managers.
• Entry-level support role; performs routine tasks as directed and under close supervision.

Skills

Verbal communication

Written communication

Customer service

Interpersonal skills

Time management

Education

High School Diploma or Equivalent

Tools

MS Office

Job description

Mass General Brigham at The Brigham and Women’s Hospital is seeking an entry-level Administrative Assistant to support department functions with clerical tasks, calendar management, and basic reporting. This onsite role provides essential office coordination and customer service across teams.

The position emphasizes organization, attention to detail, and professional communication. Requires a High School Diploma; 0-1 year admin experience preferred and MS Office skills are essential.