Senior Executive Admin & Projects Lead

ZS; Chicago (IL); On-site; USD 52,000 - 76,000; Full time

Job summary

ZS is seeking a Senior Administrative Assistant for Enterprise Support in Chicago. The role supports executive leadership, coordinates calendars, travel, expenses, and internal communications. The team emphasizes collaboration across US and India, with hybrid work options and on-site duties at the Merchandise Mart office.

Hours are 8:30 am – 5:00 pm, Monday through Friday. A proactive, detail-oriented professional with MS Office proficiency will thrive in this fast-paced environment within a

Qualifications

• High school diploma required.
• Associate's or Bachelor's degree preferred.
• At least three years of administrative or executive assistant experience.
• Proficient in MS Office; strong communication skills.

Responsibilities

• Form partnerships with stakeholders to proactively address needs and increase productivity of enterprise executives.
• Prepare domestic and international travel logistics, including itineraries and visa coordination.
• Provide advanced scheduling support across multiple individuals with calendar management.
• Process expense reports and invoices in compliance with firm policies.
• Coordinate leadership meetings including calendars, agendas, and logistics (AV/IT, facilities, catering).
• Support preparation and quality review of deliverables, including formatting and updates to presentations and reports.
• Mentor and train new hires and junior members; contribute to knowledge sharing.

Skills

MS Office

Education

High school diploma

Associate/Bachelor preferred

Job description

ZS is seeking a Senior Administrative Assistant for Enterprise Support in Chicago. The role supports executive leadership, coordinates calendars, travel, expenses, and internal communications. The team emphasizes collaboration across US and India, with hybrid work options and on-site duties at the Merchandise Mart office.

Hours are 8:30 am – 5:00 pm, Monday through Friday. A proactive, detail-oriented professional with MS Office proficiency will thrive in this fast-paced environment within a