Senior Executive Admin & Project Coordinator

Jobs2Web; San Diego (CA); On-site; USD 71,000 - 89,000; Full time

Benefits offered by this job

Paid time off

401(k) matching

Health benefits

Job summary

Irvine Company Apartment Communities, division Apt Corp, is seeking an Administrative Assistant to support an executive team in San Diego, CA. Responsibilities include scheduling, meeting coordination, document routing, expense processing, and preparing communications.

The role requires strong organization, excellent verbal and written communication, and the ability to work with diverse teams. Base pay range is provided with competitive benefits for full-time employment.

Qualifications

• Must be organized and capable of managing tasks on multiple, concurrent projects.
• Excellent verbal and written communication skills.
• Well-developed interpersonal skills with the ability to establish functional relationships with diverse personalities.
• Project a professional image and demeanor.
• Understand, apply, and comply with all company policies and procedures.

Responsibilities

• Provide administrative support and coordination on projects as assigned.
• Coordinate and schedule meetings, maintain calendars, and answer calls as assigned.
• Distribute and track documents, ensure proper routing/approvals, and deliver or file when finalized.
• Audit and prepare expense reports and check requests and route for approval.
• Prepare presentations, meeting agendas, letters and other written communications.
• Administer, organize and maintain project files, hard copy and electronically.
• Set up conference calls and arrange meeting supplies.
• May book travel as needed.
• Attend project meetings and prepare meeting minutes.
• Perform other related duties as assigned.

Skills

Organized

Verbal communication

Written communication

Interpersonal skills

Multitasking

Job description

Irvine Company Apartment Communities, division Apt Corp, is seeking an Administrative Assistant to support an executive team in San Diego, CA. Responsibilities include scheduling, meeting coordination, document routing, expense processing, and preparing communications.

The role requires strong organization, excellent verbal and written communication, and the ability to work with diverse teams. Base pay range is provided with competitive benefits for full-time employment.