Senior Executive Admin Partner: Global Meetings & Strategy

TalentBurst, an Inc 5000 company; South San Francisco (CA); On-site; USD 95,000 - 135,000; Full time

Job summary

TalentBurst in South San Francisco seeks a Principal Administrative Business Partner to manage complex executive scheduling across multiple time zones and support senior leadership. You will coordinate large meetings, draft communications, and monitor confidential information with discretion.

You will lead planning for global events, offsites, and town halls, and collaborate with the communications team on internal updates. A BS/BA and 5–7 years of relevant experience are required.

Qualifications

• 5-7 years related administrative, operations or project management experience (pharma/biotech preferred)
• Experience handling confidential information
• Experience training staff on systems and tools
• Proven track record of meeting objectives and goals
• Ability to coordinate across functional groups and regions
• Excellent discretion and professional communication

Responsibilities

• Manage complex scheduling across time zones for senior stakeholders
• Expert knowledge of IT systems and collaboration tools
• Schedule senior committee meetings, global summits and offsites
• Lead planning and execution of large meetings with multiple stakeholders
• Design agendas and manage distribution of materials
• Drive planning of offsites and town halls with Strategic Event Services
• Lead planning of meetings at congresses and global summits
• Draft communications on behalf of management
• Coordinate internal communications strategies and updates
• Maintain departmental websites, newsletters and spaces
• Coordinate feedback for communications
• Oversee space planning and team placement discussions
• Facilitate team agreements and leadership engagement
• Support onboarding logistics and relocation

Skills

Executive scheduling

Confidential information handling

cSuite Tools

Cross-functional collaboration

Event planning

Communication

Education

BS/BA degree

Tools

Gmail

GCal

GSheets

GSlides

Trello

Zoom

Google Meet

Job description

TalentBurst in South San Francisco seeks a Principal Administrative Business Partner to manage complex executive scheduling across multiple time zones and support senior leadership. You will coordinate large meetings, draft communications, and monitor confidential information with discretion.

You will lead planning for global events, offsites, and town halls, and collaborate with the communications team on internal updates. A BS/BA and 5–7 years of relevant experience are required.