Executive Business Partner/ Admin

Planet Group; Cupertino (CA); Hybrid; USD 76,000 - 83,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

The Planet Group is seeking an Executive Business Partner/Admin to support our Fortune 500 client in Cupertino, CA. This 12-month contract role is hybrid onsite with a 40-hour workweek.

Candidates should bring 5–10 years of C-suite support, exceptional calendar skills, and a discreet, highly organized approach. Proficiency with MacOS/iOS is preferred, with strong written communication and judgment.

Qualifications

• 5-10 years supporting C-suite, VP, or SVP-level execs.
• Exceptional calendar management with multi time zone scheduling.
• Strong written communication and materials drafting.
• Proven ability to exercise sound judgment and handle confidential information.
• Highly organized with meticulous attention to detail.

Responsibilities

• Own and manage a complex executive calendar across multiple time zones.
• Coordinate travel logistics and prepare travel itineraries.
• Manage executive communications and email workflows.
• Lead planning and logistics for leadership offsites and events.

Skills

Calendar management

Time zone scheduling

Written comms

Discretion

Organizational skills

MacOS / iOS

Relationship building

Tools

MacOS

iOS

Job description

Executive Business Partner/ Admin
Location: Hybrid onsite in Cupertino, CA
Schedule: 40 hours
Duration:12months
Pay:$55-$60DOE

The Planet Group is looking for an Executive Business Partner/ Admin to join our well-known Fortune 500 client on a 12-months contract, working a hybrid onsite schedule in Cupertino, CA.

Executive Business Partner/ Admin|Qualifications:

• 5-10 years of experience supporting C-suite, VP, or SVP-level executives in a fast paced, high-growth environment
• Exceptional calendar management skills with experience handling complex, multi time zone scheduling
• Strong written communication skills with the ability to draft polished correspondence and materials
• Proven ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with the utmost discretion
• Highly organized with meticulous attention to detail and the ability to juggle competing priorities without dropping the ball
• Proficiency with productivity and collaboration tools (preferably on MacOS, iOS)

Preferred

• Experience supporting executives in technology sector
• Experience managing administrative support across a broader leadership team or org
• Experience coordinating large-scale events and offsites (50+ attendees)

What We’re Looking for in a Person

• Someone who operates with a service-first mindset and takes genuine pride in enabling others to do their best work
• A calm, steady presence under pressure who can adapt quickly when plans change
• A master of details who never lets things fall through the cracks
• A trusted partner who builds strong relationships across the org and represents the executive's office with professionalism
• Someone who brings a positive, can-do attitude and tackles every request -- big or small -- with equal care

Executive Business Partner/ Admin| Description:

Calendar & Schedule Management

• Own and manage a complex, fast-moving executive calendar across multiple time zones, ensuring the right balance of strategic, operational, and personal commitments
• Proactively resolve scheduling conflicts, protect time for deep work and key priorities, and anticipate changes before they become problems
• Coordinate and prepare the executive for all meetings -- ensuring they have the right materials, context, and prep time in advance
• Manage scheduling logistics for interviews, leadership reviews, staff meetings, and external engagements
• Ensure the executive has badge access for any security points throughout the day and travel internationally
• Ensure the executive has remote offices available when meetings are scheduled in different campuses or location.

Travel & Logistics

• Plan and manage all domestic and international travel including flights, accommodations, ground transportation, and visa/entry requirements
• Build detailed travel itineraries that anticipate on-the-ground needs and minimize friction
• Manage expense reporting accurately and in a timely manner in accordance with company policies

Executive Communications & Materials

• Serve as a primary point of contact for internal and external stakeholders reaching out to the executive's office -- responding with professionalism and appropriate discretion
• Manage and organize executive email and communications workflows as needed

Team & Office Operations

• Lead planning and logistics for leadership offsites, all-hands events, team celebrations, and staff meetings -- including venue, catering, AV, agendas, and pre-reads
• Track and follow up on action items, commitments, and deliverables on behalf of the executive