Senior Executive Admin & Operations Support (Remote)

Codeword, LLC; New York, San Francisco (NY, CA); Remote; USD 62,000 - 83,000; Full time

Benefits offered by this job

Monthly Technology Credit

Open salary and calendar transparency

Remote-first with optional NYC/SF meet

Job summary

Codeword, LLC, a remote-first communication agency with offices in NYC and SF, is seeking an Administrative professional to support leadership and broader team operations on a contract basis from November 2026 through April 2027.

You will manage complex calendars, prepare briefing materials, coordinate travel, and support cross-functional content gathering and communications. The role requires strong organization, proactive problem-solving, and discretion.

Qualifications

• 3–7 years of experience in administrative, operations, executive assistant, or project coordination roles.
• Highly organized and detail-oriented, with exceptional follow-through.
• Proactive and resourceful; you see what needs to happen next and take care of it.
• Comfortable supporting senior leadership, managing competing priorities, and deadlines.
• Strong communicator who can coordinate with coworkers, clients, and leadership.
• Comfortable giving and receiving feedback to keep things moving.

Responsibilities

• Manage complex calendar management for leadership, proactively resolving scheduling conflicts and prioritizing high-value meetings.
• Prepare executive correspondence, briefing documents, agendas, and presentation materials for leadership reviews.
• Collaborate with local team members on travel itineraries for executive staff.
• Gather and consolidate regional content to support leadership requests across communication channels.
• Serve as the primary liaison and gatekeeper for leadership, managing incoming requests and prioritizing communications.
• Track and follow up on leadership action items and strategic deliverables with cross-functional partners.
• Maintain strict confidentiality handling sensitive strategic, organizational, and personnel matters.
• Plan bi-weekly team meetings and offsites, including agendas, presenter prep, team-building activities, space logistics, tech setup, and catering.
• Oversee onboarding support for team members, ensuring smooth resource provisioning and access setup.
• Maintain shared team documentation, organizational charts, and knowledge bases.

Skills

Administrative experience

Executive support

Project coordination

Calendar management

Communication

Confidentiality

Travel coordination

Job description

Codeword, LLC, a remote-first communication agency with offices in NYC and SF, is seeking an Administrative professional to support leadership and broader team operations on a contract basis from November 2026 through April 2027.

You will manage complex calendars, prepare briefing materials, coordinate travel, and support cross-functional content gathering and communications. The role requires strong organization, proactive problem-solving, and discretion.