Executive Administrative Assistant

Brandcoven; Los Angeles (CA); Remote; USD 40,000 - 60,000; Full time

Job summary

A leading marketing agency is seeking an Executive Administrative Assistant to provide remote support for the executive team. This role includes managing schedules, coordinating travel, preparing correspondence, and handling confidential information. The ideal candidate should have excellent organizational skills, be proficient in Microsoft Office and Google Suite, and have strong communication abilities. Join a dynamic team that values creativity and efficiency, and enjoy the flexibility of remote work.

Qualifications

• Proven experience as an executive administrative assistant or similar role.
• Strong attention to detail and ability to multitask effectively.
• Ability to work independently and remotely.

Responsibilities

• Provide administrative support to the executive team.
• Manage calendars and schedule meetings.
• Handle confidential and sensitive information.
• Assist with project management tasks.
• Conduct research for various projects.
• Assist with event planning and coordination.

Skills

Organizational skills

Time-management

Attention to detail

Written communication

Verbal communication

Microsoft Office

Google Suite

Multitasking

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office

Google Suite

Project management tools

Job description

Position: Executive Administrative Assistant

Location: Remote (US basedcandidatesonly)

Company Overview:

Brandcoven is a leading marketing and branding agency that helps businesses build their brand and reach their target audience. We specialize in creating innovative and effective strategies to enhance brand identity and drive business growth. Our team is made up of dynamic and creative individuals who are passionate about delivering exceptional results for our clients.

Job Description:

We are seeking a highly organized and detail-oriented Executive Administrative Assistant to join our team. This is a remote position, allowing you to work from the comfort of your own home while supporting our team and clients across the USA. As an Executive Administrative Assistant, you will play a crucial role in supporting our executive team and ensuring the smooth operation of our business.

Responsibilities:

• Provide administrative support to the executive team, including managing calendars, scheduling meetings, and coordinating travel arrangements
• Prepare and edit correspondence, presentations, and other documents as needed
• Handle confidential and sensitive information with discretion and professionalism
• Act as the first point of contact for clients and stakeholders, maintaining a positive and professional demeanor at all times
• Manage and prioritize incoming emails and phone calls, responding to inquiries or redirecting to the appropriate team member
• Assist with project management tasks, such as tracking deadlines, organizing project files, and coordinating with team members
• Conduct research and gather information for various projects and presentations
• Assist with event planning and coordination, including coordinating logistics and managing RSVPs
• Maintain and update client and contact databases
• Other administrative tasks and projects as needed

Requirements:

• High school diploma or equivalent; Bachelor's degree preferred
• Proven experience as an executive administrative assistant or similar role
• Excellent organizational and time-management skills
• Strong attention to detail and ability to multitask effectively
• Proficient in Microsoft Office and Google Suite
• Excellent written and verbal communication skills
• Ability to work independently and remotely
• Experience working in a fast-paced and dynamic environment
• Familiarity with project management tools and software is a plus

Contract Details:

This is a full-time or part-time contract position, with the option to work remotely from anywhere in the USA. The schedule will be determined based on the needs of the business, with some flexibility. Compensation will be based on experience.

Join our team and be a part of a dynamic and growing company that values creativity, collaboration, and excellence. Apply now to become a key member of our team and help us drive success for our clients.