Remote Executive Assistant & Operations Lead (Contract)

Codeword; United States; Remote; USD 62,000 - 83,000; Part time

Benefits offered by this job

Vacation days

401k

Home office allowance

Wellness credits

Technology credit

Job summary

Codeword is a remote-first agency with offices in NYC and SF. We are seeking an administrative professional to support leadership and the broader team with operational backbone, ensuring daily operations and initiatives run efficiently.

You will manage calendars, prepare briefing materials, coordinate travel, gather regional content, and act as the gatekeeper for leadership communications, while maintaining strict confidentiality and supporting team logistics.

Qualifications

• 3–7 years of experience in administrative, operations, executive assistant, or project coordination roles.
• Highly organized and detail-oriented with strong follow-through.
• Proactive and resourceful, able to anticipate needs and act.
• Comfortable supporting senior leadership and managing priorities.
• Strong communicator able to coordinate with coworkers, clients, and leadership.
• Open to giving and receiving constructive feedback when needed.

Responsibilities

• Manage complex calendar management for leadership and prioritize high-value meetings.
• Prepare executive correspondence, briefing documents, agendas, and presentation materials.
• Collaborate on travel itineraries for executive staff.
• Gather and consolidate regional content to support leadership requests.
• Serve as primary liaison and gatekeeper for leadership communications.
• Track leadership action items and deliverables with cross-functional partners.
• Maintain strict confidentiality for sensitive matters.
• Plan bi-weekly team meetings and offsites, including agendas and logistics.
• Oversee onboarding for team members and maintain documentation.
• Draft internal communications and support special operational projects.
• Provide updates on active projects and handle urgent content requests.

Skills

Calendar management

Executive support

Communication

Organization

Cross-functional coordination

Job description

Codeword is a remote-first agency with offices in NYC and SF. We are seeking an administrative professional to support leadership and the broader team with operational backbone, ensuring daily operations and initiatives run efficiently.

You will manage calendars, prepare briefing materials, coordinate travel, gather regional content, and act as the gatekeeper for leadership communications, while maintaining strict confidentiality and supporting team logistics.