Remote Executive Assistant to Leadership

HomeBound; Santa Rosa (CA); Remote; USD 60,000 - 90,000; Full time

Job summary

Homebound is seeking an Administrative Assistant to support the leadership team across the organization. This fully remote role requires a detail-oriented, upbeat multitasker who can collaborate with People Ops, Construction, Tech, and other teams.

Reporting to the Senior Executive Assistant, you will manage calendars across time zones, arrange travel, handle expenses, and contribute to project work while maintaining data integrity and confidentiality in a fast-growing company.

Qualifications

• 2-4 years of administrative experience, ideally supporting an executive or leader, in a fast-paced environment.
• Excellent interpersonal, written, and verbal skills, as well as the ability to self-manage.
• Extremely strong organizational skills and the ability to prioritize conflicting needs.
• Focused attitude, ensuring projects are followed through to completion.
• Strong calendaring and customer service skills
• High proficiency in Google Workspace (Calendar, Gmail, Slides, Sheets)
• Extreme care for data integrity and attention to detail
• Warm, welcoming demeanor and the ability to work with a wide range of personalities
• Ability to manage sensitive and confidential information
• Thrives in a fast-paced, hyper-growth environment, with the ability to adjust and adapt to change. Willing to tackle the big and the small. Must be scrappy.
• Continuous optimizer, always looking for ways to make things better, faster, and more efficient
• Comfortable working independently in a remote environment

Responsibilities

• Provide administrative support for members of the leadership team, including scheduling meetings across time zones, heavy calendar management, booking flights and arranging travel, and tracking expenses
• Manage and act as gatekeeper to the calendars of those you support, always looking for new ways to make their days smooth and efficient
• Support the leadership team in all daily duties, ensuring they are prepared and organized
• Serve as a reliable primary point of contact, communicating and problem-solving across departments including People Ops, Construction, Tech, and others
• Plan and facilitate team events and meetings, including offsites (virtual and in-person)
• Support teams cross-functionally on ad hoc projects
• Assist members of the leadership team as needed with project management, meeting preparation, and presentations
• Partner with the Senior Executive Assistant on additional ad hoc support responsibilities and projects
• Use AI assistants and other technology to work faster and smarter
• Pitch in wherever needed as priorities shift

Skills

Interpersonal skills

Calendaring

Customer service

Attention to detail

Communication skills

Tools

Google Workspace

Job description

Homebound is seeking an Administrative Assistant to support the leadership team across the organization. This fully remote role requires a detail-oriented, upbeat multitasker who can collaborate with People Ops, Construction, Tech, and other teams.

Reporting to the Senior Executive Assistant, you will manage calendars across time zones, arrange travel, handle expenses, and contribute to project work while maintaining data integrity and confidentiality in a fast-growing company.