Senior Executive Admin & Operations Partner

Apollopros

South San Francisco (CA)

On-site

USD 110,000 - 160,000

Full time

7 days ago

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Job summary

Apollopros is seeking a Senior Administrative Business Partner to provide strategic administrative and operational support to senior leaders, with a focus on executive calendar management, communications, and large-scale event coordination. This role spans across cross-functional teams in data, digital, analytics, and life sciences programs.

You will partner with leaders to drive operational excellence, manage complex schedules, prepare materials, and support onboarding and internal

Qualifications

7+ years of experience in administrative support, business operations, or related roles.
Experience supporting senior executives and leadership teams in a complex organization.
Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook).
Strong knowledge of virtual collaboration platforms (Microsoft Teams, Zoom, Google Meet) and webcasting.
Ability to manage multiple priorities, work independently, and handle confidential information.

Responsibilities

Manage complex calendars and scheduling across multiple time zones.
Support senior leaders with day-to-day administrative operations and strategic initiatives.
Prepare agendas, presentations, and meeting materials; track follow-ups.
Draft and distribute communications on behalf of leadership and teams.
Coordinate candidate interviews and onboarding logistics; assist with hiring processes.
Plan and coordinate large internal meetings, offsites, and events; handle logistics.