Senior Executive Admin & Meetings Coordinator (Onsite, DC)

Arlo Solutions LLC; Washington (District of Columbia); On-site; USD 55,000 - 75,000; Full time

Job summary

Arlo Solutions LLC is seeking an Executive Administrative Support Professional to support three senior executives in Washington, DC. The role involves calendar management, meeting coordination, travel logistics via Concur, and SharePoint site administration, with responsibilities spanning procurement tracking and event support for major meetings.

Qualified candidates will have a college degree or equivalent experience, 4+ years supporting executives, and the ability to handle confidential

Qualifications

• College degree or high school diploma with substantial work experience in executive support.
• Experience supporting executive-level personnel is required.
• Ability to handle confidential and time-sensitive material.
• English-speaking with government work requirements.

Responsibilities

• Maintain calendars for 3 Senior Executives and schedule meetings, including virtual platforms.
• Hold weekly calendaring check-ins with executives.
• Prepare, format, and edit correspondence, reports, memos, letters, and presentations.
• Manage staff directories and org charts; review correspondence for signature-readiness.
• Provide on-site support: printing, copying, briefing books, and meeting folders.
• Coordinate conference room logistics and ensure materials are prepared in advance.
• Support 5–8 OA meetings/conferences monthly; take accurate notes and distribute within 3–5 days.
• Gather, track, and route procurement/purchase packages; manage SharePoint site content uploads.
• Coordinate end-to-end travel via Concur (auths, vouchers, itineraries, and issue resolution).
• Plan and manage events and summits (up to 2 HHS conferences per year).

Education

College degree

High school diploma

Job description

Arlo Solutions LLC is seeking an Executive Administrative Support Professional to support three senior executives in Washington, DC. The role involves calendar management, meeting coordination, travel logistics via Concur, and SharePoint site administration, with responsibilities spanning procurement tracking and event support for major meetings.

Qualified candidates will have a college degree or equivalent experience, 4+ years supporting executives, and the ability to handle confidential