Executive Administrative & Meeting Support Specialist

Arlosolutionsllc; Washington (District of Columbia); On-site; USD 55,000 - 75,000; Full time

Job summary

Arlo Solutions is seeking an Executive Administrative Specialist to support three Senior Executives for the HHS OA program in Washington, DC. Duties include calendaring, travel logistics, correspondence, and meeting coordination, with SharePoint site management and procurement tracking.

The role requires a college degree or equivalent experience, previous executive-level support, and the ability to handle confidential material.

Qualifications

• College degree + 4 years of related work experience, or high school diploma + 8 years of related work experience.
• Prior experience supporting Executive-level personnel is required.
• Ability to work well with all levels of management and staff; handle confidential and time-sensitive material.
• Must be legally eligible to work in the United States; English-speaking with requirements to meet government needs.

Responsibilities

• Maintain calendars for 3 Senior Executives; schedule meetings including virtual platforms and conduct weekly calendaring check-ins.
• Prepare, format, and edit correspondence, reports, memos, letters, and presentations; maintain staff directories and org charts.
• On-site executive support: printing, copying, briefing books, and conference room coordination; ensure materials are ready ahead of engagements.
• Support 5–8 OA meetings and conferences monthly; accurate notetaking and distribute action items within 3–5 days depending on session length.
• Gather, track, and route OA procurement/purchase packages; serve as SharePoint site focal point including uploads/migration.
• End-to-end travel support via Concur: authorizations, vouchers, itineraries, discrepancy resolution.
• Plan, coordinate, and provide on-site/virtual support for summits and leadership events (up to 2 HHS conferences per year).

Skills

Executive support

Calendaring

Travel coordination

Discretion/Confidentiality

Education

College degree

High school diploma

Tools

Concur

SharePoint

Job description

Arlo Solutions is seeking an Executive Administrative Specialist to support three Senior Executives for the HHS OA program in Washington, DC. Duties include calendaring, travel logistics, correspondence, and meeting coordination, with SharePoint site management and procurement tracking.

The role requires a college degree or equivalent experience, previous executive-level support, and the ability to handle confidential material.