(744) Administrative Support Specialist

Arlo Solutions LLC; Washington (District of Columbia); On-site; USD 42,000 - 54,000; Full time

Job summary

Arlo Solutions in Washington, DC, seeks an Administrative Support Specialist to provide on-site administrative, coordination, and meeting support to the HHS Office of Acquisitions (OA) and the Office of the Assistant Secretary for Financial Resources (ASFR).

The role keeps the executive office running smoothly by preparing correspondence, supporting meetings, tracking requisitions, maintaining the OA SharePoint site, coordinating travel, and handling confidential materials for government staff

Qualifications

• Experience providing administrative support to executive offices.
• Strong editing and proofreading skills for correspondence.
• Ability to manage confidential, time-sensitive material.
• Experience coordinating meetings and travel arrangements.

Responsibilities

• Prepare, create, format, review, and edit correspondence and documents.
• Review correspondence for signature and completeness.
• Maintain staff directories and organizational charts.
• Ensure documents are Section 508-compliant.
• Provide on-site administrative support including materials for meetings.
• Coordinate conference room reservations and meeting preparation.

Skills

Administrative support

Document management

Meeting coordination

Travel coordination

Job description

Arlo Solutions (Arlo) is an information technology consulting services company that specializes in delivering technology solutions. Our reputation reflects the high quality of the talented Arlo Solutions team and the consultants working in partnership with our customers. Our mission is to understand and meet the needs of both our customers and consultants by delivering quality, value-added solutions. Our solutions are designed and managed to not only reduce costs, but to improve business processes, accelerate response time, improve services to end-users, and give our customers a competitive edge, now and into the future.

Position Description

Arlo Solutions is seeking an experienced Administrative Support Specialist to provide on-site administrative, coordination, and meeting support to the HHS Office of Acquisitions (OA) and the Office of the Assistant Secretary for Financial Resources (ASFR). The Administrative Support Specialist keeps the executive office running smoothly: preparing and editing correspondence, supporting meetings and events, tracking requisition packages, maintaining the OA SharePoint site, and coordinating travel. The role handles confidential and time-sensitive material and works with all levels of Government and contractor management.

Location

Humphrey Building, Washington, DC (On-site)

Clearance: Active Secret

Responsibilities and/or Success Factors

Key Responsibilities Correspondence and Document Support

• Prepare, create, format, review, and edit correspondence, reports, notes, memoranda, letters, presentations, and other communications for accuracy, spelling, grammar, formatting, and required attachments.
• Review correspondence routed for signature by staff, supervisors, and senior managers to confirm proper format and completeness.
• Maintain the office's main staff directories and organizational charts.
• Ensure all documents are Section 508-compliant and editable by the Government.

On-Site Office and Executive Support

• Provide day-to-day, in-person administrative support including printing, copying, scanning, assembling, organizing, and distributing meeting and briefing materials.
• Prepare daily meeting folders, briefing books, binders, and other hard-copy materials so Government officials and staff have what they need in advance of meetings.
• Coordinate conference room reservations and meeting room preparation.