Executive Admin & Project Support Specialist

Arlo Solutions LLC; Arlington (VA); On-site; USD 60,000 - 85,000; Full time

Job summary

Arlo Solutions LLC is an IT consulting firm providing executive administrative, administrative, and project management support. This role supports three Senior Executives in Washington, DC with calendar management, travel logistics, and coordination of meetings and events.

Onsite at the Washington, DC location, you will manage SharePoint sites, prepare briefing materials, and support procurement packages and meetings for the Office of Acquisitions (OA) and ASFR.

Qualifications

• College degree + 4 years of related work experience, or high school diploma + 8 years of related work experience.
• Prior experience supporting Executive-level personnel is required.
• Ability to handle confidential and time-sensitive material.
• Must be legally eligible to work in the United States; English-speaking.

Responsibilities

• Maintain calendars for 3 Senior Executives.
• Monitor communications to determine scheduling; coordinate meetings (virtual where needed).
• Hold weekly calendaring check-ins with executives.
• Prepare, format, and edit correspondence, reports, memos, letters, and presentations.
• Maintain staff directories and org charts; review correspondence for signature readiness.
• Printing, copying, assembling briefing books and meeting folders; conference room coordination.
• Support 5–8 monthly OA meetings/conferences; distribute notes within 3–5 days.
• Gather, track, and route OA procurement/purchase packages; SharePoint content uploads/migration.
• End-to-end travel support via Concur (authorizations, vouchers, itineraries).
• Plan, logistics, and on-site/virtual support for summits and leadership events.

Skills

Executive support

Calendar management

Travel coordination

Communication coordination

Education

College degree

High school diploma

Tools

SharePoint

Concur

Job description

Arlo Solutions LLC is an IT consulting firm providing executive administrative, administrative, and project management support. This role supports three Senior Executives in Washington, DC with calendar management, travel logistics, and coordination of meetings and events.

Onsite at the Washington, DC location, you will manage SharePoint sites, prepare briefing materials, and support procurement packages and meetings for the Office of Acquisitions (OA) and ASFR.