Federal Administrative & Meetings Support Specialist

Arlosolutionsllc; Washington (District of Columbia); On-site; USD 52,000 - 72,000; Full time

Job summary

Arlo Solutions is seeking an experienced Administrative Support Specialist to provide on-site administrative, coordination, and meeting support to the HHS OA and ASFR offices in Washington, DC. The role includes preparing correspondence, maintaining the OA SharePoint site, coordinating travel, and supporting meetings and events, with handling of confidential materials.

The ideal candidate will have a Bachelor's degree with 4+ years of admin experience (or a high school diploma with 8+ years),

Qualifications

• Bachelor's degree plus 4 years of related admin work OR a high school diploma plus 8 years of related admin work.
• Experience handling confidential and time-sensitive materials.
• Strong written communication for professional correspondence, memoranda, and reports.
• Proficiency with Microsoft Office suite, Teams, and SharePoint; ability to work independently.

Responsibilities

• Draft and proofread correspondence, reports, memos, and presentations; ensure attachments are included.
• Review items routed for signature for format and completeness.
• Maintain staff directories and org charts; ensure 508-compliant documents.
• Provide on-site admin tasks: printing, copying, scanning, assembling materials; set up meetings and conferences.
• Take notes at OA meetings and conferences; distribute notes with action items within defined timelines.
• Manage OA procurement packages in SharePoint and Travel Build; maintain files.
• Coordinate travel in Concur; manage authorizations, itineraries, and vouchers.
• Support on-site and hybrid events; coordinate with government leads.

Skills

Strong written communication

Independence

Multitasking

Problem-solving

Education

Bachelor's degree

High school diploma with 8 years experience

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Microsoft Teams

SharePoint

Job description

Arlo Solutions is seeking an experienced Administrative Support Specialist to provide on-site administrative, coordination, and meeting support to the HHS OA and ASFR offices in Washington, DC. The role includes preparing correspondence, maintaining the OA SharePoint site, coordinating travel, and supporting meetings and events, with handling of confidential materials.

The ideal candidate will have a Bachelor's degree with 4+ years of admin experience (or a high school diploma with 8+ years),