(739) Executive Administrative Support Professional

Arlosolutionsllc; Washington (District of Columbia); On-site; USD 55,000 - 75,000; Full time

Job summary

Arlo Solutions is seeking an Executive Administrative Specialist to support three Senior Executives for the HHS OA program in Washington, DC. Duties include calendaring, travel logistics, correspondence, and meeting coordination, with SharePoint site management and procurement tracking.

The role requires a college degree or equivalent experience, previous executive-level support, and the ability to handle confidential material.

Qualifications

• College degree + 4 years of related work experience, or high school diploma + 8 years of related work experience.
• Prior experience supporting Executive-level personnel is required.
• Ability to work well with all levels of management and staff; handle confidential and time-sensitive material.
• Must be legally eligible to work in the United States; English-speaking with requirements to meet government needs.

Responsibilities

• Maintain calendars for 3 Senior Executives; schedule meetings including virtual platforms and conduct weekly calendaring check-ins.
• Prepare, format, and edit correspondence, reports, memos, letters, and presentations; maintain staff directories and org charts.
• On-site executive support: printing, copying, briefing books, and conference room coordination; ensure materials are ready ahead of engagements.
• Support 5–8 OA meetings and conferences monthly; accurate notetaking and distribute action items within 3–5 days depending on session length.
• Gather, track, and route OA procurement/purchase packages; serve as SharePoint site focal point including uploads/migration.
• End-to-end travel support via Concur: authorizations, vouchers, itineraries, discrepancy resolution.
• Plan, coordinate, and provide on-site/virtual support for summits and leadership events (up to 2 HHS conferences per year).

Skills

Executive support

Calendaring

Travel coordination

Discretion/Confidentiality

Education

College degree

High school diploma

Tools

Concur

SharePoint

Job description

Company Summary

Arlo Solutions (Arlo) is an information technology consulting services company that specializes in delivering technology solutions. Our reputation reflects the high quality of the talented Arlo Solutions team and the consultants working in partnership with our customers. Our mission is to understand and meet the needs of both our customers and consultants by delivering quality, value-added solutions. Our solutions are designed and managed to not only reduce costs, but to improve business processes, accelerate response time, improve services to end-users, and give our customers a competitive edge, now and into the future.

Position Description

Arlo Solutions provides Executive Administrative, Administrative, and Project Management Support Services to the U.S. Department of Health and Human Services (HHS), Assistant Secretary for Financial Resources (ASFR), Office of Acquisitions (OA). The work supports three Senior Executives with calendaring, correspondence, meeting coordination, and travel logistics, while also providing SharePoint site management, procurement package tracking, and administrative support for 5–8 OA meetings and conferences monthly.

Location

(Onsite) Washington, D.C.

Responsibilities and/or Success Factors

Calendaring & Meeting Organization

• Maintain calendars for 3 Senior Executives
• Monitor communications to make scheduling determinations; schedule/coordinate meetings including virtual platforms;
• Hold weekly calendaring check-ins with executives

Administrative Support

• Prepare, format, and edit correspondence, reports, memos, letters, and presentations
• Maintain staff directories and org charts; review correspondence for signature-readiness

On-Site Executive Support

• Printing, copying, assembling briefing books and meeting folders
• Conference room coordination
• Ensure materials are ready in advance of engagements

Meeting Support

• Support 5–8 monthly OA meetings and conferences
• Accurate notetaking; distribute summary notes/action items within 3 days (short meetings) or 5 days (longer strategic sessions)

Requisition Package Processing

• Gather, track, and route OA procurement/purchase packages SharePoint POC
• Serve as focal point for OA/ASFR SharePoint site, including content uploads/migration

Executive Travel Coordination

• End-to-end travel support via Concur (authorizations, vouchers, itineraries, discrepancy resolution)

Event Support

• Planning, logistics, and on-site/virtual support for summits, all-hands meetings, leadership forums, Industry Day events, and conferences (up to 2 HHS conferences/year)

Minimum Qualifications Including Certificates

• College degree + 4 years of related work experience, or high school diploma + 8 years of related work experience
• Prior experience supporting Executive-level personnel is required
• Ability to work well with all levels of management and staff Ability to handle confidential and time-sensitive material
• Must be legally eligible to work in the United States English-speaking, with skills necessary to meet government requirements

Desired Qualifications

• Position may occasionally require travel between Washington, DC and Rockville, MD to support Department-wide events (advance notice provided)

AAP Statement

We are proud to be an Affitative Action and Equal Opportunity Employer and as such, we evaluate qualified candidates in full consideration without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, disability status, protected veteran status, and any other protected status.