Senior Executive Admin | Hybrid, Calendar & Travel Pro

Arrow Electronics; Peabody (MA); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401k

HSA Option

PTO

Tuition Reimbursement

Job summary

Arrow Electronics is seeking an Executive Admin in Peabody, MA to provide high-level support to a Vice President-level executive. You will independently manage calendars, coordinate meetings and travel, process expenses, and prepare communications and reports.

The role requires 5+ years of senior-level support, strong organizational and communication skills, and proficiency with Microsoft Office. This position offers a hybrid work arrangement with 3 days in the office and 2 days remote.

Qualifications

• 5+ years experience supporting senior executives in an onsite Executive Assistant role.
• Strong organizational, communication, and multitasking skills with the ability to work independently and manage competing priorities.
• Demonstrated discretion in handling confidential information and interacting with senior leaders and stakeholders.
• Proficiency with Microsoft Office and standard business systems and tools.

Responsibilities

• Manage executive calendars, scheduling, and meeting logistics to optimize time and priorities.
• Coordinate domestic and international travel arrangements, itineraries, expense reporting, and reimbursement processes.
• Plan and execute meetings, conferences, and events, including venue coordination, catering, materials preparation, and guest management.
• Serve as a primary point of contact for internal and external stakeholders, maintaining professional relationships and facilitating communications.
• Draft, proofread, and format correspondence, presentations, reports, and other business documents.
• Maintain confidential records and ensure effective document management.
• Provide general office administration, including invoice processing, office supply management, and equipment coordination.
• Support special projects, research initiatives, data analysis, and presentation development.
• Partner with facilities and security teams to support onsite operations and workplace needs.

Skills

Calendar management

Meeting logistics

Travel planning

Communication

Discretion

Microsoft Office

Tools

Microsoft Office

Job description

Arrow Electronics is seeking an Executive Admin in Peabody, MA to provide high-level support to a Vice President-level executive. You will independently manage calendars, coordinate meetings and travel, process expenses, and prepare communications and reports.

The role requires 5+ years of senior-level support, strong organizational and communication skills, and proficiency with Microsoft Office. This position offers a hybrid work arrangement with 3 days in the office and 2 days remote.