Executive Support Lead | Calendar, Travel & Office Ops

Manning Personnel Group, Inc.; Cambridge (MA); In loco; USD 55.000 - 75.000; Tempo pieno

Descrizione del lavoro

Cambridge Biotech in Cambridge, MA is seeking a Senior Administrative Assistant to support the leadership team and staff, ensuring efficient operations and professional growth. You will manage calendars, coordinate travel, prepare documents and presentations, handle vendor relations, and support talent acquisition activities, including posting jobs and ATS familiarity.

The role requires 3+ years of admin experience, discretion, strong communication, and proficiency with Microsoft Office and

Competenze

• 3+ years' experience in an administrative support function, with exposure to multiple departments and executive-level clients is a plus.
• Demonstrates discretion and confidentiality in all activities.
• Strong verbal and written communication skills, proactive and client‑centric.

Mansioni

• Calendar and meeting management for executives: schedule prep time, arrange meetings and manage calendars.
• End-to-end expense reporting for executives.
• Coordinate travel and accommodations for executives.
• Manage relationships with vendors and service providers; ensure timely invoicing and payments.
• Provide logistical support for meetings, events, off-sites, and prepare agendas and minutes.
• Organize company files, policies, and resources; maintain electronic record keeping.
• Prepare key documents and presentation decks for leadership.
• Support talent acquisition activities including interview scheduling and job postings; work with ATS.

Conoscenze

Administrative support

Executive coordination

Discretion & confidentiality

Strumenti

Microsoft Office

Zoom

Descrizione del lavoro

Cambridge Biotech in Cambridge, MA is seeking a Senior Administrative Assistant to support the leadership team and staff, ensuring efficient operations and professional growth. You will manage calendars, coordinate travel, prepare documents and presentations, handle vendor relations, and support talent acquisition activities, including posting jobs and ATS familiarity.

The role requires 3+ years of admin experience, discretion, strong communication, and proficiency with Microsoft Office and