Senior Executive Admin Assistant — School Operations

Frederick County Public Schools; Winchester (VA); On-site; USD 50,000 - 82,000; Full time

Job summary

Frederick County Public Schools seeks an Executive Administrative Assistant for the School Support Center in Winchester, VA. The role supports the Assistant Superintendent for Administration and coordinates a broad range of confidential tasks, meetings, and communications.

The ideal candidate has six years of secretarial experience (four with a key administrator), a high school diploma (AA preferred), notary public, and strong computer skills (Word, Excel, PowerPoint, Google apps, Munis).

Qualifications

• Six years of increasingly responsible secretarial experience including four years of experience as a secretary to a key administrator preferably within a similar setting
• High School Diploma required; any combination equivalent to an A.A. degree in office management or business administration highly preferred
• Notary Public

Responsibilities

• Exhibit high level of professionalism, tact, confidentiality and discretion with information and communications received and given
• Perform a wide variety of responsible, administrative tasks; coordinate work proactively and anticipate upcoming meetings and deadlines
• Understand and follow difficult oral and written instructions
• Change and adapt office procedures and details to changing needs and requirements
• Meet and deal effectively with officials, administrators, teachers, parents, and the public
• Keyboard at 65 words per minute; ability to take shorthand, brief hand, and machine or computer dictation at 100 words per minute preferred
• Possess computer literacy to include skill in Word, PowerPoint, Excel, Adobe Acrobat DC, Google Mail/Calendar, and Munis (preferred)
• Communicate effectively, orally, and in writing
• Compose correspondence effectively and independently
• Manage priorities and remain flexible and calm in a fast changing environment

Skills

Office management

Grammar & spelling

Public administration

Supervisory principles

Public relations

65 wpm keyboarding

Shorthand/dictation 100 wpm

Word/Excel/PowerPoint

Google Mail/Calendar

Adobe Acrobat DC

Education

High School Diploma

AA degree in office management or business administration

Notary Public

Tools

Word

PowerPoint

Excel

Adobe Acrobat DC

Google Mail/Calendar

Munis

Job description

Frederick County Public Schools seeks an Executive Administrative Assistant for the School Support Center in Winchester, VA. The role supports the Assistant Superintendent for Administration and coordinates a broad range of confidential tasks, meetings, and communications.

The ideal candidate has six years of secretarial experience (four with a key administrator), a high school diploma (AA preferred), notary public, and strong computer skills (Word, Excel, PowerPoint, Google apps, Munis).