Senior Events Coordinator

Beacon Hill Staffing Group; Cambridge (MA); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Free parking

Job summary

Beacon Hill Staffing Group is seeking a Senior Events Coordinator for a 4+ month temporary assignment in Cambridge, MA. The role is 100% onsite for the first two months with one remote day available after that, and offers free parking.

Pay is $28-$32/hour, with a potential permanent salary of $60,000-$70,000. The employer is a historic nonprofit cultural organization focused on nature, art, remembrance, education, and community programming.

Qualifications

• 3+ years of professional event coordination experience.
• Strong organizational skills with the ability to manage complex schedules and multiple events.
• Hands-on experience with event registration and ticketing processes.
• Tech-savvy with proficiency in Microsoft Office; experience with Eventbrite, Constant Contact, Adobe Creative Suite, Canva or similar platforms.
• Strong communication and interpersonal skills with an outgoing, professional demeanor.

Responsibilities

• Plan, coordinate, and execute public, private, advancement, and seasonal events from concept through completion.
• Manage event logistics including timelines, budgets, registration, ticketing, staffing, vendors, communications, and day-of execution.
• Coordinate multiple events and priorities while maintaining a positive guest experience.
• Oversee site logistics including space planning, setup/breakdown, parking, accessibility, signage, equipment, furniture, and contingencies.
• Coordinate with internal departments and external vendors to ensure smooth event execution.
• Develop run-of-show documents, event scripts, operational plans, and standardized materials.
• Provide administrative support including calendar management, meeting coordination, and notes.
• Manage and support event platforms and communications tools (Eventbrite, Constant Contact).
• Create and edit event descriptions, invitations, promotional copy, email campaigns, signage, and attendee communications.

Skills

Event coordination

Vendor coordination

Microsoft Office

Eventbrite

Constant Contact

Adobe Creative Suite

Canva

Communication

Organization

Detail orientation

Tools

Eventbrite

Constant Contact

Adobe Creative Suite

Canva

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. This Senior Events Coordinator position is a 4+ month temporary assignment with potential to convert to permanent in Cambridge, MA. The role is 100% onsite for the first two months, with 1 remote day available after two months, and offers free parking. The schedule is Monday-Friday, 9:00 AM-5:00 PM. Pay is $28-$32/hour, depending on experience, with a potential permanent salary of $60,000-$70,000. The employer is a historic nonprofit cultural organization focused on nature, art, remembrance, education, and community programming. The role supports the planning and execution of public, private, advancement, and signature events.

Key Responsibilities

• Plan, coordinate, and execute public, private, advancement, and seasonal events from concept through completion.
• Manage event logistics including timelines, budgets, registration, ticketing, staffing, vendors, communications, and day-of execution.
• Coordinate multiple events and competing priorities while maintaining a positive guest experience.
• Manage event registration and ticketing, including setup, pricing, capacity, attendee communications, and tracking.
• Oversee site logistics including space planning, setup/breakdown, parking, accessibility, signage, equipment, furniture, and weather contingencies.
• Coordinate with internal departments and external vendors to ensure smooth event execution.
• Develop run-of-show documents, event scripts, operational plans, and standardized event materials.
• Provide administrative support including calendar management, meeting coordination, agendas, and meeting notes.
• Manage and support event platforms and communications tools, including Eventbrite and Constant Contact.
• Create and edit event descriptions, invitations, promotional copy, email campaigns, signage, and attendee communications.
• Maintain event listings and registration information across digital platforms.
• Support the planning and execution of a major month-long December event running December 3-31.

Candidate Qualifications

• 3+ years of professional event coordination experience required, ideally within a nonprofit, cultural, or mission-driven organization.
• Strong organizational skills with experience managing complex schedules, multiple events, and competing priorities.
• Hands-on experience with event registration and ticketing processes.
• Tech-savvy with proficiency in Microsoft Office; experience with Eventbrite, Constant Contact, Adobe Creative Suite, Canva, or similar platforms is a plus.
• Strong communication and interpersonal skills with an outgoing, friendly, and professional demeanor.
• Comfortable coordinating and communicating with multiple vendors and internal stakeholders.
• Highly self-motivated and able to take initiative and work independently.
• Creative problem solver who remains calm and flexible under pressure.
• Strong attention to detail and ability to manage multiple projects simultaneously.
• Flexibility to work occasional evenings and weekends for events.
• Must be available throughout December, particularly for the month-long event running December 3-31.
• Qualified candidates encouraged to apply for immediate consideration.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)