Marketing Assistant

Beacon Hill Staffing Group; Cambridge (MA); Hybrid; USD 32,000 - 46,000; Full time

Job summary

Beacon Hill Staffing Group in Cambridge, MA is hiring a Marketing Assistant to support a busy marketing team. The role focuses on conference coordination, event logistics, and executive support, with a 9:00 AM - 5:00 PM schedule and a hybrid work arrangement including 3 onsite days per week (potentially up to 5 during peak conferences).

The ideal candidate has 3-5 years of administrative experience, strong organizational and writing skills, and proficiency in MS Office.

Qualifications

• Bachelor's degree preferred
• 3-5 years of administrative experience in a fast-paced professional environment
• Strong conference, event, webinar, or trade show coordination experience
• Excellent organizational, project management, and time management skills
• Strong writing, editing, proofreading, and communication abilities
• Proven ability to manage multiple priorities and meet deadlines
• Experience scheduling meetings and coordinating logistics
• Proficiency with Microsoft Office Suite, Outlook, Excel, and PowerPoint
• Experience processing vendor invoices and tracking expenses
• Strong interpersonal skills with a collaborative approach
• Ability to work onsite a minimum of 3 days per week and up to 5 days when needed
• Ability to lift and transport materials up to 25 lbs
• Experience with Slack, Google Docs/Quip preferred
• Marketing support experience preferred
• Higher education or university experience preferred
• Salesforce and AI tool experience a plus

Responsibilities

• Coordinate logistics for conferences, events, webinars, and professional education programs
• Provide onsite support for events throughout the Cambridge/Boston area
• Manage conference calendars, timelines, project plans, and task lists
• Coordinate with speakers, sponsors, vendors, venues, and internal stakeholders
• Maintain marketing assets, contact lists, and lead data
• Draft, edit, and proofread correspondence, reports, presentations, and meeting materials
• Monitor marketing inboxes and assist with social media responses
• Process invoices, track conference expenses, and assist with budget reconciliation
• Schedule meetings, coordinate travel arrangements, and manage visitor logistics
• Prepare agendas, organize meetings, and take meeting minutes
• Support event preparation and follow-up activities, including transportation of marketing materials
• Handle special projects and other administrative duties as assigned

Skills

Administrative experience

Event coordination

Project management

Strong writing

Communication skills

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Slack

Google Docs/Quip

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. This temporary Marketing Assistant opportunity offers $28.50/hour and runs for 3+ months with a 9:00 AM - 5:00 PM schedule. The role is based in Cambridge, MA at a higher education/professional education organization and follows a hybrid schedule with 3 onsite days per week (occasionally up to 5 days during peak conference periods).

The position focuses heavily on marketing administration, conference coordination, event logistics, and executive support for a busy marketing team.

Responsibilities

• Coordinate logistics for conferences, events, webinars, and professional education programs
• Provide onsite support for events throughout the Cambridge/Boston area
• Manage conference calendars, timelines, project plans, and task lists
• Coordinate with speakers, sponsors, vendors, venues, and internal stakeholders
• Maintain marketing assets, contact lists, and lead data
• Draft, edit, and proofread correspondence, reports, presentations, and meeting materials
• Monitor marketing inboxes and assist with social media responses
• Process invoices, track conference expenses, and assist with budget reconciliation
• Schedule meetings, coordinate travel arrangements, and manage visitor logistics
• Prepare agendas, organize meetings, and take meeting minutes
• Support event preparation and follow-up activities, including transportation of marketing materials
• Handle special projects and other administrative duties as assigned

Qualifications

• Bachelor's degree preferred
• 3-5 years of administrative experience in a fast-paced professional environment
• Strong conference, event, webinar, or trade show coordination experience
• Excellent organizational, project management, and time management skills
• Strong writing, editing, proofreading, and communication abilities
• Proven ability to manage multiple priorities and meet deadlines
• Experience scheduling meetings and coordinating logistics
• Proficiency with Microsoft Office Suite, Outlook, Excel, and PowerPoint
• Experience processing vendor invoices and tracking expenses
• Strong interpersonal skills with a collaborative approach
• Ability to work onsite a minimum of 3 days per week and up to 5 days when needed
• Ability to lift and transport materials up to 25 lbs
• Experience with Slack, Google Docs/Quip preferred
• Marketing support experience preferred
• Higher education or university experience preferred
• Salesforce and AI tool experience a plus

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

• Medical
• Dental
• Vision
• Federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)