Senior Event Manager – Onsite/Hybrid, 2,500+ Attendees

Maritz; Sunnyvale (CA); Hybrid; USD 90,000 - 105,000; Full time

Benefits offered by this job

Benefits package

Job summary

Maritz is seeking an Event Manager III to serve as the primary client contact for assigned meetings and events onsite at the client’s campus, coordinating strategy, objectives, and logistics to deliver exceptional service.

You will manage large-scale events, lead the New Hire Series, and collaborate with cross‑functional teams to ensure successful execution from budgeting through vendor management.

Qualifications

• Bachelor’s degree required.
• 4–6 years of experience in meeting/event planning.
• Strong knowledge of event/program management, budgeting and project planning.
• Demonstrated success developing and maintaining strong client relationships.
• Ability to thrive in a fast-paced, agile environment and manage multiple events simultaneously.
• Professional written and verbal communication skills.

Responsibilities

• Support the client Product Area with planning, strategy, and delivery of their annual event calendar, including event design, budgeting, content development, and production needs.
• Serve as the Product Area Brand Ambassador for events; lead and participate in Product Area meetings as required.
• Execute large-scale, high‑complexity, executive‑level events (2,500+ attendees).
• Lead the New Hire Series, overseeing structure, design, content, communication strategy, and management of third‑party vendors, catering, production and onsite execution.
• Serve as the primary point‑of‑contact for event hosts, providing consultative planning support throughout the event lifecycle.
• Work closely with service partners (Catering, Facilities, Technology & AV, Executive Production, Security, Transportation, Janitorial) to deliver high‑quality event services.
• Outline deliverables, complete project timelines, event workbooks, and communication plans while ensuring accurate and timely execution of all event details.
• Coordinate and attend site inspections; maintain proactive, positive communication with clients, hosting regular planning and status meetings.
• Track communication, updates, and changes within the event management system.
• Partner with Onsite Event Specialists by providing clear direction and reviewing event logistics to ensure objectives are met or exceeded.
• Schedule and lead pre‑con meetings for all events; manage meeting room calendars and audit Executive Business Center spaces to ensure readiness.
• Oversee event team storage, inventory, swag, and event supply management.

Skills

Event planning

Budgeting

Client relationships

Project management

Communication

G-Suite

Education

Bachelor's degree

Tools

G-Suite

Job description

Maritz is seeking an Event Manager III to serve as the primary client contact for assigned meetings and events onsite at the client’s campus, coordinating strategy, objectives, and logistics to deliver exceptional service.

You will manage large-scale events, lead the New Hire Series, and collaborate with cross‑functional teams to ensure successful execution from budgeting through vendor management.