Senior Enterprise Event Manager - Multiday Exec Programs

American Express Global Business Travel; Austin (TX); On-site; USD 55,000 - 103,000; Full time

Benefits offered by this job

Flexible benefits

Travel perks

Learning platform access

Job summary

Amex GBT is seeking a Senior Event Manager in the United States to plan and deliver complex programs for a dedicated Experience Studio team for a single enterprise client. You will manage multiday executive events with 500+ attendees and budgets over $1 million, partnering with a producer to own strategy and content.

You will also lead budgeting, supplier management, and onsite logistics, while mentoring junior event managers and ensuring rigorous planning and risk management across the calendar.

Qualifications

• Seven or more years planning corporate meetings, events, and incentives, with full responsibility for programs from kickoff through reconciliation.
• Management of program budgets above $1 million, with a track record of accurate forecasts and clean reconciliations.
• A portfolio that includes multiday executive programs and audiences of 500 or more, with experience directing onsite teams of ten or more.
• Experience as the planning lead beside a producer, creative lead, or senior client event owner, with clarity about which decisions are yours and which are theirs.
• Strong hotel and supplier contract skills: attrition, cancellation, food and beverage minimums, and holding a supplier to what was signed.

Responsibilities

• Plan and deliver assigned complex programs from kickoff through onsite execution and close, including multiday executive programs, audiences of 500 or more, and budgets above $1 million.
• Work as the planning lead beside the producer on each program, turning the brief into a plan that can be delivered and telling the producer early when a request will cost time or money.
• Build and manage each program budget with the producer, from initial estimate through final reconciliation, including forecasts, change control, supplier commitments, and the event by event cost data that feeds account reporting.
• Build the detailed planning calendar under the producer's master timeline, keep it current in the client's project tools, and hold the team and suppliers to their dates.
• Manage suppliers day to day once sourcing hands off, including hotels, venues, transportation, food and beverage, and destination partners, from contract terms through rooming lists, banquet orders, and final invoices, within the client's procurement and payment rules.
• Work with the Attendee Experience Coordinators on registration, housing, and attendee communications in the client's Cvent instance, and check the data and reports before they reach the producer or the client.
• Run onsite logistics under the producer's lead, including staffing plans, precon meetings, room sets, food and beverage, transportation, and VIP movements, directing onsite teams of ten or more, with the travel and extended program weeks that come with it.
• Mentor the Event Managers: review their plans and budgets, coach them through difficult programs, and step in to cover peaks across the calendar.
• Keep planning files, supplier records, and decision notes complete enough that another manager could pick up the program tomorrow, and bring recommendations to the post program debrief.
• Raise scope, budget, and resourcing risks early to the producer and the Studio Operations Manager, with a recommendation attached.

Skills

Corporate event planning

Budget management

Cvent

Vendor management

Team leadership

Client-facing

Tools

Cvent

Job description

Amex GBT is seeking a Senior Event Manager in the United States to plan and deliver complex programs for a dedicated Experience Studio team for a single enterprise client. You will manage multiday executive events with 500+ attendees and budgets over $1 million, partnering with a producer to own strategy and content.

You will also lead budgeting, supplier management, and onsite logistics, while mentoring junior event managers and ensuring rigorous planning and risk management across the calendar.