Senior EDMS & Document Control Lead

Jobtailor; Pittsburgh (Allegheny County); On-site; USD 70,000 - 100,000; Full time

Job summary

Jobtailor is seeking an experienced documentation professional in the United States to lead EDMS development and maintain robust document control. You will manage transmittals, ensure compliance with the project communication plan, and coordinate with internal and external stakeholders to keep records accurate and accessible.

Applicants should have 5–10 years in document control within an engineering environment, strong English skills, and proficiency with MS Office, Teams, Planner, and

Qualifications

• 5–10 years’ experience in a document control environment preferred.
• Experience within an engineering environment.
• Experience in EDMS development and implementation.
• Fluent English, verbal and written.
• Computer skills including email, PDF, MS Office, Teams, Planner, and SharePoint.
• Disciplined documentation and record-keeping skills.
• Ability to prioritize and delegate tasks.
• Flexibility and adaptability under adverse conditions.
• Ability to show initiative, good judgment, and resourcefulness.

Responsibilities

• Support Management in creating and maintaining the EDMS.
• Establish and maintain document control procedures and processes.
• Receive and review transmittals, log docs in EDMS.
• Distribute documents per project communication plan.
• Ensure stakeholder feedback is communicated to originators.
• Archive and store documents according to policies.
• Scan paper documents into digital format.
• Ensure documents are accessible and searchable.
• Maintain Master Document Register for drawings, specs, procedures, plans.
• Monitor due dates and produce exception reports for PM review.
• Manage correspondence flow and transmittals; protect confidential information.
• Work with IT for SharePoint access for info exchange.
• Contribute to project record documentation and archiving.
• Create standard templates for documentation communication.
• Collaborate with project team members; undertake other tasks.

Skills

EDMS Development

Document Control

Fluent English

Prioritization

Initiative

Tools

SharePoint

MS Office

Teams

Planner

PDF

Job description

Jobtailor is seeking an experienced documentation professional in the United States to lead EDMS development and maintain robust document control. You will manage transmittals, ensure compliance with the project communication plan, and coordinate with internal and external stakeholders to keep records accurate and accessible.

Applicants should have 5–10 years in document control within an engineering environment, strong English skills, and proficiency with MS Office, Teams, Planner, and