Remote Document Control & Records Specialist

Jobtailor; Santa Clara (CA); Hybrid; USD 70,000 - 95,000; Full time

Job summary

Jobtailor in Santa Clara, CA, is seeking a skilled Document Control/Records Specialist to manage controlled documents and records through their lifecycle, ensuring integrity, revisions, and compliant workflows.

The role requires 5+ years in a regulated environment, experience with EDMS tools, and the ability to work remotely while traveling about 15% of days. Strong cross-functional communication and meticulous QC are essential.

Qualifications

• 5+ years in a regulated industry (energy preferred).
• Experience in both controlled documents and records management.
• Associate degree or equivalent; Bachelor’s preferred.

Responsibilities

• Manage documents through lifecycle: reviews, approvals, revisions, and obsoescence.
• Process records: validate, classify, index, metadata, filing and disposition.
• Perform quality control checks for completeness, accuracy, and approvals.
• Maintain access permissions for documents, records, and users.
• Monitor workflow queues and follow up on delays or nonconforming submissions.
• Communicate with internal customers across departments about requests.
• Provide first-line support for EDMS tools and access issues.
• Escalate system, workflow, or access issues when needed.
• Assist with policies, procedures, and templates updates.

Skills

Document control

Records management

EDMS

Quality control

Cross-functional communication

Education

Associate degree

Bachelor’s degree preferred

Tools

EDMS software

Cloud-based collaboration tools

Job description

Jobtailor in Santa Clara, CA, is seeking a skilled Document Control/Records Specialist to manage controlled documents and records through their lifecycle, ensuring integrity, revisions, and compliant workflows.

The role requires 5+ years in a regulated environment, experience with EDMS tools, and the ability to work remotely while traveling about 15% of days. Strong cross-functional communication and meticulous QC are essential.