Document Control Administrator

Jobtailor; Pittsburgh (Allegheny County); On-site; USD 70,000 - 100,000; Full time

Job summary

Jobtailor is seeking an experienced documentation professional in the United States to lead EDMS development and maintain robust document control. You will manage transmittals, ensure compliance with the project communication plan, and coordinate with internal and external stakeholders to keep records accurate and accessible.

Applicants should have 5–10 years in document control within an engineering environment, strong English skills, and proficiency with MS Office, Teams, Planner, and

Qualifications

• 5–10 years’ experience in a document control environment preferred.
• Experience within an engineering environment.
• Experience in EDMS development and implementation.
• Fluent English, verbal and written.
• Computer skills including email, PDF, MS Office, Teams, Planner, and SharePoint.
• Disciplined documentation and record-keeping skills.
• Ability to prioritize and delegate tasks.
• Flexibility and adaptability under adverse conditions.
• Ability to show initiative, good judgment, and resourcefulness.

Responsibilities

• Support Management in creating and maintaining the EDMS.
• Establish and maintain document control procedures and processes.
• Receive and review transmittals, log docs in EDMS.
• Distribute documents per project communication plan.
• Ensure stakeholder feedback is communicated to originators.
• Archive and store documents according to policies.
• Scan paper documents into digital format.
• Ensure documents are accessible and searchable.
• Maintain Master Document Register for drawings, specs, procedures, plans.
• Monitor due dates and produce exception reports for PM review.
• Manage correspondence flow and transmittals; protect confidential information.
• Work with IT for SharePoint access for info exchange.
• Contribute to project record documentation and archiving.
• Create standard templates for documentation communication.
• Collaborate with project team members; undertake other tasks.

Skills

EDMS Development

Document Control

Fluent English

Prioritization

Initiative

Tools

SharePoint

MS Office

Teams

Planner

PDF

Job description

• Support Management in creating and maintaining the Electronic Document Management System (EDMS)
• Establish and maintain document control procedures and processes, including document numbering, revision control, and storage
• Receive and review incoming transmittals for accuracy and log incoming and outgoing documentation within the EDMS
• Distribute documents to internal and external stakeholders according to the project communication plan
• Ensure stakeholder feedback is received and communicated to document originators where applicable
• Archive and electronically store documents according to company policies and procedures
• Scan paper documents into digital format
• Ensure documents are accessible and searchable
• Maintain a Master Document Register containing drawings, specifications, procedures, and plans
• Monitor project documentation due dates and produce exception reports on late documentation for Project Management review
• Manage correspondence flow through proper transmittals and ensure outgoing documents have the correct revision, comply with the communication plan, and protect confidential and proprietary information
• Work with IT to provide trusted third-party engineering vendors limited SharePoint access for information exchange
• Contribute to project record documentation compilation and archiving
• Create standard templates for documentation communication and digital records
• Collaborate and communicate with project team members
• Undertake other documentation-related tasks in support of the project

Requirements

• 5-10 years’ experience in a document control environment preferred
• Experience within an engineering environment
• Experience in EDMS development and implementation
• Fluent English, verbal and written
• Computer skills including email, PDF, MS Office, Teams, Planner, and SharePoint
• Disciplined documentation and record-keeping skills
• Ability to prioritize and delegate tasks
• Flexibility and adaptability under adverse conditions
• Ability to show initiative, good judgment, and resourcefulness

Core Competencies

Demonstrates expertise in Electronic Document Management Systems (EDMS) and document control procedures, ensuring accurate documentation, compliance, and effective communication with stakeholders. Proficient in managing project documentation and archiving while maintaining accessibility and searchability.

Highest-signal resume keywords

• EDMS Development And Implementation
• Document Control Procedures
• Fluent English Communication
• MS Office And SharePoint Proficiency
• Document Management And Archiving

ATS Optimization Keywords

Hard Skills

• Document Control
• Document Numbering
• Revision Control
• Digital Document Storage
• Document Accessibility
• Master Document Register Maintenance
• Exception Reporting
• Transmittal Management
• Template Creation
• Record-Keeping

Soft Skills

• Prioritization
• Delegation
• Flexibility
• Adaptability
• Initiative

Industry Keywords

• Engineering Environment
• Project Communication Plan
• Stakeholder Feedback
• Confidential Information Management
• Documentation Compilation

Tools & Technologies

• Electronic Document Management System
• SharePoint
• MS Office
• Teams
• Planner
• PDF