Senior EA & Strategic Partner to Global Leaders

RLink Solutions LLC; San Francisco (CA); On-site; USD 95,000 - 135,000; Full time

Job summary

RLink Solutions LLC is seeking an Executive Assistant Business Partner II in San Francisco, with 6+ years of administrative experience and 4+ years supporting VP-level executives in a global firm. The role emphasizes calendar management, travel coordination, and confidential support across a matrixed organization.

The EA will manage complex schedules, prep leaders for meetings, handle travel, and coordinate cross-functional events.

Qualifications

• Minimum 6+ years of administrative experience; 8+ years preferred.
• 4+ years experience supporting VP-level or Director-level leaders in a global business.
• Experience managing multiple senior leaders and complex calendars.
• Ability to handle confidential information with discretion.
• Strong communication and prioritization in a fast-paced, matrixed environment.

Responsibilities

• Manage complex calendars using Google Calendar, vet priorities and provide recommendations.
• Ensure leaders are prepared and on time for all meetings with stakeholders.
• Schedule multiple stakeholder meetings and capture action items during meetings.
• Take notes for leadership meetings and track follow-up items and deadlines.
• Coordinate travel arrangements (domestic and international) and process expense reports.
• Assist with event planning and coordination for team meetings and all-hands events.
• Support budget awareness and logistics for leadership teams and spaces.

Skills

Calendar management

Executive support

Stakeholder management

Communication

Discretion

Prioritization

Confidential information handling

Global/matrix experience

Education

Bachelor's degree or equivalent practical experience

Tools

Google Calendar

Job description

RLink Solutions LLC is seeking an Executive Assistant Business Partner II in San Francisco, with 6+ years of administrative experience and 4+ years supporting VP-level executives in a global firm. The role emphasizes calendar management, travel coordination, and confidential support across a matrixed organization.

The EA will manage complex schedules, prep leaders for meetings, handle travel, and coordinate cross-functional events.