Senior Executive Assistant — Strategic Calendar & Exec Ops

Citizens; San Francisco (CA); Hybrid; USD 66,000 - 87,000; Full time

Job summary

Citizens in San Francisco is seeking a Senior Executive Assistant to partner with a top leader, manage calendars, coordinate meetings and travel, and handle complex priorities with discretion.

The role requires 5–8 years of executive support experience, a Bachelor's degree, and strong proficiency with MS Office, MS Teams, SharePoint, and SAP Concur. The position offers a hybrid schedule (4 days in-office) with standard business hours in PST.

Qualifications

• 5 to 8 years of related professional experience supporting high-level leaders or C-suite executives
• Bachelor's degree highly preferred
• Exceptional organization, proactive problem-solving, emotional intelligence, and strong verbal or written communication skills
• Strong command of the Microsoft Office Suite and collaboration tools like MS Teams and SharePoint. Experience with SAP Concur highly preferred

Responsibilities

• Manage competing priorities simultaneously and in a timely manner.
• Coordinates internal/external meetings, conference calls, and domestic/international travel. Full oversight and management of the Executives calendar.
• Displays excellent communication skills in working with senior leaders, clients (internal/external), and vendors.
• Ability to function well in a high-paced environment; performs additional duties as assigned.
• Reports and presentations as needed.
• Accurately tracks expenses/process and submit expense reports in a timely manner.
• Distributes agendas, meeting packages, and responsible for meeting minutes as needed.
• Data entry/filing.
• Oversight and management of small projects or tasks as dictated by the Private Bank Executive Office
• Light office management tasks as needed (greeting visitors, arranging mail, assisting with office events and trainings)

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Education

Bachelor's degree

Tools

Microsoft Office Suite

MS Teams

SharePoint

SAP Concur

Job description

Citizens in San Francisco is seeking a Senior Executive Assistant to partner with a top leader, manage calendars, coordinate meetings and travel, and handle complex priorities with discretion.

The role requires 5–8 years of executive support experience, a Bachelor's degree, and strong proficiency with MS Office, MS Teams, SharePoint, and SAP Concur. The position offers a hybrid schedule (4 days in-office) with standard business hours in PST.