Senior EA to Partner: Event Lead

Mission Staffing; New York (NY); Híbrido; USD 95 000 - 135 000; Tempo integral

Resumo da oferta

Mission Staffing in New York is seeking an experienced Executive & Personal Assistant to support a Partner at a private investment family office. The role combines high-level calendar management, travel logistics, and discreet personal support for senior leadership.

You'll plan investor and client events, coordinate with vendors, and maintain flawless communication across internal teams and external partners. This is a demanding, high-trust role requiring discretion and proactive problem solving.

Qualificações

• 5+ years of experience as an Executive Assistant or EPA supporting a C-suite leader, Partner, or senior executive in finance or professional services.
• Proven experience planning and running high-profile events for senior or VIP guests.
• Excellent organizational and time management skills with the ability to switch between professional and personal priorities.
• Complete discretion with confidential business and personal information.
• Polished written and verbal communication skills.
• Proactive and resourceful; anticipates needs and solves problems before they come up.

Responsabilidades

• Manage the Partner's complex calendar and set priorities across requests.
• Coordinate internal and external meetings, including investor, portfolio company, board, and client meetings.
• Arrange detailed domestic and international travel, including private aviation and ground transport.
• Serve as the Partner's main point of contact, handling communications discreetly.
• Prepare meeting materials, briefing documents, and correspondence.
• Process expense reports accurately and on time.
• Build relationships with internal teams and external contacts.
• Plan and run events from investor and client meetings to private gatherings.
• Handle venue sourcing, vendor negotiation, contracts, budgets, and run of show.

Conhecimentos

Executive support

Event planning

Personal assistance

Discretion

Communication

Time management

MS Office

Calm under pressure

Formação académica

Bachelor's degree

Ferramentas

Cvent

Travel booking tools

Descrição da oferta de emprego

Mission Staffing in New York is seeking an experienced Executive & Personal Assistant to support a Partner at a private investment family office. The role combines high-level calendar management, travel logistics, and discreet personal support for senior leadership.

You'll plan investor and client events, coordinate with vendors, and maintain flawless communication across internal teams and external partners. This is a demanding, high-trust role requiring discretion and proactive problem solving.