Senior EA & Office Operations Manager

Lpc; Nashville (TN); On-site; USD 55,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Life insurance

Long-term disability

AD&D coverage

Holidays

Job summary

Lincoln Property Company in Nashville seeks an Executive Assistant and Office Manager to provide executive-level support and oversee daily office operations, vendors, and facilities, ensuring a well-run, professional workplace.

You will manage calendars, travel, expense reports, meeting materials, office budgets, and vendor contracts, while supporting onboarding and acting as key liaison with building management and security.

Qualifications

• Bachelor's degree preferred; equivalent combination of education and experience.
• 5+ years in an Executive Assistant and/or Office Manager role; commercial real estate experience preferred.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent written and verbal communication skills and a professional, service-oriented demeanor.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Manage calendars, travel arrangements, correspondence, and meeting preparation for assigned executives.
• Prepare expense reports, presentations, and meeting materials on behalf of assigned executives.
• Oversee day-to-day office operations, including supplies, equipment, vendor relationships, and facilities requests.
• Manage office budget and vendor contracts for supplies, catering, maintenance, and office services.
• Coordinate office events, meetings, and visitor logistics, including conference room scheduling and hospitality.
• Oversee reception, mail, and shipping/receiving functions, ensuring smooth daily operations.
• Support new hire onboarding logistics, including workspace setup, equipment, and building access.
• Serve as the primary point of contact for building management, security, and safety procedures.
• Maintain confidentiality of sensitive business and personnel information.
• Perform other duties and responsibilities as assigned.

Skills

Calendar management

Travel coordination

Meeting preparation

Vendor management

Office budgeting

Written & verbal communication

Discretion & confidentiality

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Lincoln Property Company in Nashville seeks an Executive Assistant and Office Manager to provide executive-level support and oversee daily office operations, vendors, and facilities, ensuring a well-run, professional workplace.

You will manage calendars, travel, expense reports, meeting materials, office budgets, and vendor contracts, while supporting onboarding and acting as key liaison with building management and security.