Senior Executive Assistant & Office Operations Lead

Socket.dev; Nashville (TN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid time off

Job summary

Lincoln Property Company is seeking an Executive Assistant and Office Manager in Nashville to provide executive-level administrative support and oversee office operations, vendors, and facilities. The role requires handling calendars, travel, expense reporting, and meeting materials for senior leaders.

The position emphasizes strong organization, professional communication, and discretion with confidential information, with salary in a market-competitive range and comprehensive benefits.

Qualifications

• Bachelor's degree preferred; equivalent combination of education and experience considered.
• 5+ years of EA/Office Manager experience, commercial real estate experience preferred.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent written and verbal communication; professional demeanor.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience managing vendor relationships and office budgets.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage calendars, travel, correspondence, and meeting prep for executives.
• Prepare expense reports, presentations, and materials for meetings.
• Oversee day-to-day office operations, supplies, vendors, and facilities.
• Manage office budget and vendor contracts for services.
• Coordinate events, meetings, and visitor logistics; schedule conference rooms.
• Oversee reception, mail, shipping, and onboarding logistics for new hires.
• Serve as primary point of contact for building management, security, and safety.

Skills

Calendar management

Vendor relations

Office management

Budget management

Travel arrangements

MS Office proficiency

Executive support

Education

Bachelor's degree preferred

Tools

Microsoft Office

Email/Calendar tools

Job description

Lincoln Property Company is seeking an Executive Assistant and Office Manager in Nashville to provide executive-level administrative support and oversee office operations, vendors, and facilities. The role requires handling calendars, travel, expense reporting, and meeting materials for senior leaders.

The position emphasizes strong organization, professional communication, and discretion with confidential information, with salary in a market-competitive range and comprehensive benefits.