Executive Assistant & Office Operations Lead

Lpc; Coral Gables (FL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Company-Paid Life insurance

Company-Paid Long Term Disability

401(k) retirement savings plan

Job summary

Lincoln Property Company in Coral Gables, FL seeks an Executive Assistant and Office Manager to provide high-level administrative support to senior leaders and to oversee daily office operations.

The role handles calendars, travel, budgets, vendor relations, onboarding, and facilities, with confidentiality and professional demeanor. Lincoln offers comprehensive benefits and a culture of learning.

Qualifications

• Bachelor's degree preferred or equivalent experience.
• 5+ years of experience in an Executive Assistant and/or Office Manager role; commercial real estate experience preferred.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent written and verbal communication skills and a professional, service-oriented demeanor.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Demonstrated ability to manage vendor relationships and office budgets.
• Ability to exercise sound judgment and discretion with confidential information.
• Applicants must be currently authorized to work in the United States without visa sponsorship now or in the future.

Responsibilities

• Manage calendars, travel arrangements, correspondence, and meeting preparation for assigned executives.
• Prepare expense reports, presentations, and meeting materials on behalf of assigned executives.
• Oversee day-to-day office operations, including supplies, equipment, vendor relationships, and facilities requests.
• Manage office budget and vendor contracts for supplies, catering, maintenance, and office services.
• Coordinate office events, meetings, and visitor logistics, including conference room scheduling and hospitality.
• Oversee reception, mail, and shipping/receiving functions, ensuring smooth daily operations.
• Support new hire onboarding logistics, including workspace setup, equipment, and building access.
• Serve as the primary point of contact for building management, security, and safety procedures.
• Maintain confidentiality of sensitive business and personnel information.
• Perform other duties and responsibilities as assigned.

Skills

Calendar management

Travel coordination

Vendor management

Office budget management

Microsoft Office

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Job description

Lincoln Property Company in Coral Gables, FL seeks an Executive Assistant and Office Manager to provide high-level administrative support to senior leaders and to oversee daily office operations.

The role handles calendars, travel, budgets, vendor relations, onboarding, and facilities, with confidentiality and professional demeanor. Lincoln offers comprehensive benefits and a culture of learning.