Senior Document Controls Specialist – SharePoint & PMIS

Employment Process Group; New York (NY); Vor Ort; USD 112.000 - 137.000; Vollzeit

Benefits dieser Stelle

Health benefits

Paid vacation

Sick leave

10 federal holidays

401(k) match

Zusammenfassung

ANE Consulting in New York City seeks a Document Controls Specialist to manage construction project documentation, including correspondence, submittals, and RFIs, ensuring records are accurate, accessible, and compliant with project standards.

You will work with SharePoint and PMIS, provide training, support users, and help maintain workflows across project teams, requiring detail orientation and ability to juggle competing priorities.

Qualifikationen

• Requires 6+ years in project controls, project administration, or document management in construction/engineering.
• Hands-on experience with SharePoint electronic document management and project reporting.
• Experience with electronic document management systems and PMIS.
• Knowledge of document and information management throughout the project lifecycle.
• Excellent accuracy, data management, and written communication skills.

Aufgaben

• Monday-Friday daytime hours at 275 Atlantic Avenue in Brooklyn.
• Code, name, assign metadata, file, and distribute project records using SharePoint and PMIS.
• Maintain accurate electronic records, correspondence, submittals, and RFIs.
• Ensure project documentation conforms to AHJV standards, processes, and workflows.
• Support SharePoint/PMIS users by responding to help requests and troubleshooting issues.
• Coordinate user onboarding, offboarding, and training related to document management systems.
• Maintain record retrieval, retention, and information safeguards.
• Develop and maintain document-control procedures, guidelines, and distribution lists.
• Coordinate document activity with clients, contractors, and project teams.
• Maintain electronic project records and identify opportunities to improve documentation workflows.
• Identify and resolve record-quality issues and document management challenges.
• Deliver SharePoint/PMIS training and guidance to team members.
• Provide related administrative support as required.

Kenntnisse

Attention to detail

Training users

Troubleshooting

Documentation

Ausbildung

Bachelor's degree in related field

Tools

SharePoint

PMIS

Microsoft Office

Jobbeschreibung

ANE Consulting in New York City seeks a Document Controls Specialist to manage construction project documentation, including correspondence, submittals, and RFIs, ensuring records are accurate, accessible, and compliant with project standards.

You will work with SharePoint and PMIS, provide training, support users, and help maintain workflows across project teams, requiring detail orientation and ability to juggle competing priorities.