Document Controls Specialist

Employment Process Group; New York (NY); On-site; USD 112,000 - 137,000; Full time

Benefits offered by this job

Health benefits

Paid vacation

Sick leave

10 federal holidays

401(k) match

Job summary

ANE Consulting in New York City seeks a Document Controls Specialist to manage construction project documentation, including correspondence, submittals, and RFIs, ensuring records are accurate, accessible, and compliant with project standards.

You will work with SharePoint and PMIS, provide training, support users, and help maintain workflows across project teams, requiring detail orientation and ability to juggle competing priorities.

Qualifications

• Requires 6+ years in project controls, project administration, or document management in construction/engineering.
• Hands-on experience with SharePoint electronic document management and project reporting.
• Experience with electronic document management systems and PMIS.
• Knowledge of document and information management throughout the project lifecycle.
• Excellent accuracy, data management, and written communication skills.

Responsibilities

• Monday-Friday daytime hours at 275 Atlantic Avenue in Brooklyn.
• Code, name, assign metadata, file, and distribute project records using SharePoint and PMIS.
• Maintain accurate electronic records, correspondence, submittals, and RFIs.
• Ensure project documentation conforms to AHJV standards, processes, and workflows.
• Support SharePoint/PMIS users by responding to help requests and troubleshooting issues.
• Coordinate user onboarding, offboarding, and training related to document management systems.
• Maintain record retrieval, retention, and information safeguards.
• Develop and maintain document-control procedures, guidelines, and distribution lists.
• Coordinate document activity with clients, contractors, and project teams.
• Maintain electronic project records and identify opportunities to improve documentation workflows.
• Identify and resolve record-quality issues and document management challenges.
• Deliver SharePoint/PMIS training and guidance to team members.
• Provide related administrative support as required.

Skills

Attention to detail

Training users

Troubleshooting

Documentation

Education

Bachelor's degree in related field

Tools

SharePoint

PMIS

Microsoft Office

Job description

Job Title: Document Controls Specialist

Company: ANE Consulting
Location: New York City, NY
Type: Full-Time
Compensation: $124,800 annually, plus health benefits, paid vacation, sick leave, 10 federal holidays, and 401(k) match

About ANE Consulting

ANE Consulting is a successful construction management services firm supporting complex construction and infrastructure projects. The company emphasizes quality, accuracy, and efficient project delivery through effective project controls, document management, and coordination among clients, contractors, and project teams.

About the Role

As a Document Controls Specialist, you will manage and safeguard construction project documentation, including correspondence, submittals, and Requests for Information (RFIs). You will help ensure records are accurate, accessible, properly maintained, and compliant with established project standards and document-control procedures.

Working with SharePoint and Project Management Information Systems (PMIS), you will support document management processes, assist project users, provide training, and help maintain consistent workflows across project teams. This role is ideal for a detail-oriented professional with construction or engineering experience who can manage competing priorities, troubleshoot documentation issues, and maintain high-quality electronic project records.

Key Responsibilities

• Monday-Friday daytime hours at 275 Atlantic Avenue in Brooklyn
• Code, name, assign metadata, file, and distribute project records using SharePoint and PMIS.
• Maintain accurate electronic records, correspondence, submittals, and RFIs.
• Ensure project documentation conforms to AHJV standards, processes, and workflows.
• Support SharePoint/PMIS users by responding to help requests and troubleshooting issues.
• Coordinate user onboarding, offboarding, and training related to document management systems.
• Maintain record retrieval, retention, and information safeguards.
• Develop and maintain document-control procedures, guidelines, and distribution lists.
• Coordinate document activity with clients, contractors, and project teams.
• Maintain electronic project records and identify opportunities to improve documentation workflows.
• Identify and resolve record-quality issues and document management challenges.
• Deliver SharePoint/PMIS training and guidance to team members.
• Provide related administrative support as required.

Requirements

• Minimum 6 years of experience in project controls, project administration, or document management, including engineering or construction experience.
• Hands-on experience with SharePoint electronic document management and project reporting.
• Experience working with electronic document management systems and PMIS.
• Knowledge of document and information management throughout the project lifecycle.
• Strong proficiency in document-control IT tools, databases, and Microsoft Office applications.
• Excellent accuracy, attention to detail, data management, and written communication skills.
• Ability to prioritize competing tasks, train users, troubleshoot issues, and solve problems effectively.
• Bachelor's degree in a related field preferred.

What We Offer

• Competitive annual salary of $124,800.
• Health benefits.
• Paid vacation and sick leave.
• 10 federal holidays.
• 401(k) retirement plan with employer match.
• Opportunity to support construction project delivery through effective document control and information management.
• Collaborative work environment coordinating with clients, contractors, and project teams.
• Opportunity to apply and develop expertise in SharePoint, PMIS, and construction document management.