Program Document Controls Specialist initial 6 year multi-billion engagement

Employment Process Group; New York (NY); Presencial; USD 106 000 - 144 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health benefits

Paid vacation

Sick leave

10 federal holidays

401(k) match

Resumo da oferta

ANE Consulting seeks a Document Controls Specialist to manage and safeguard construction project documentation, including correspondence, submittals, and RFIs. You will ensure records are accurate, accessible, and compliant with project standards while working with SharePoint and PMIS.

You will train users, troubleshoot issues, and maintain efficient document-management workflows across project teams on-site in New York City.

Qualificações

• Minimum 6 years in project controls, admin, or document management with construction exposure.
• Hands-on SharePoint document management and project reporting experience.
• Experience with electronic document management systems and PMIS.
• Bachelor's degree in a related field preferred.

Responsabilidades

• Code, metadata, file and distribute records using SharePoint and PMIS.
• Maintain electronic records, correspondence, submittals, and RFIs.
• Ensure documentation meets AHJV standards and workflows.
• Provide SharePoint/PMIS training and user support.
• Coordinate document activity with clients, contractors, and teams.
• Develop and maintain document-control procedures and lists.

Conhecimentos

SharePoint

PMIS

Document management

Microsoft Office

Formação académica

Bachelor's degree

Ferramentas

PMIS

EDMS

Descrição da oferta de emprego

Job Title: Document Controls Specialist

Company: ANE Consulting
Location: New York City, NY
Type: Full-Time
Compensation: $124,800 annually, plus health benefits, paid vacation, sick leave, 10 federal holidays, and 401(k) match

About ANE Consulting

ANE Consulting is a successful construction management services firm supporting complex construction and infrastructure projects. The company emphasizes quality, accuracy, and efficient project delivery through effective project controls, document management, and coordination among clients, contractors, and project teams.

About the Role

As a Document Controls Specialist, you will manage and safeguard construction project documentation, including correspondence, submittals, and Requests for Information (RFIs). You will help ensure records are accurate, accessible, properly maintained, and compliant with established project standards and document-control procedures.

Working with SharePoint and Project Management Information Systems (PMIS), you will support document management processes, assist project users, provide training, and help maintain consistent workflows across project teams. This role is ideal for a detail-oriented professional with construction or engineering experience who can manage competing priorities, troubleshoot documentation issues, and maintain high-quality electronic project records.

Key Responsibilities

• Monday-Friday daytime hours at 275 Atlantic Avenue in Brooklyn
• Code, name, assign metadata, file, and distribute project records using SharePoint and PMIS.
• Maintain accurate electronic records, correspondence, submittals, and RFIs.
• Ensure project documentation conforms to AHJV standards, processes, and workflows.
• Support SharePoint/PMIS users by responding to help requests and troubleshooting issues.
• Coordinate user onboarding, offboarding, and training related to document management systems.
• Maintain record retrieval, retention, and information safeguards.
• Develop and maintain document-control procedures, guidelines, and distribution lists.
• Coordinate document activity with clients, contractors, and project teams.
• Maintain electronic project records and identify opportunities to improve documentation workflows.
• Identify and resolve record-quality issues and document management challenges.
• Deliver SharePoint/PMIS training and guidance to team members.
• Provide related administrative support as required.

Requirements

• Minimum 6 years of experience in project controls, project administration, or document management, including engineering or construction experience.
• Hands-on experience with SharePoint electronic document management and project reporting.
• Experience working with electronic document management systems and PMIS.
• Knowledge of document and information management throughout the project lifecycle.
• Strong proficiency in document-control IT tools, databases, and Microsoft Office applications.
• Excellent accuracy, attention to detail, data management, and written communication skills.
• Ability to prioritize competing tasks, train users, troubleshoot issues, and solve problems effectively.
• Bachelor's degree in a related field preferred.

What We Offer

• Competitive annual salary of $124,800.
• Health benefits.
• Paid vacation and sick leave.
• 10 federal holidays.
• 401(k) retirement plan with employer match.
• Opportunity to support construction project delivery through effective document control and information management.
• Collaborative work environment coordinating with clients, contractors, and project teams.
• Opportunity to apply and develop expertise in SharePoint, PMIS, and construction document management.