Senior Document Controller – Projects & Records Management

Jacobs; Portland (OR); On-site; USD 74,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) plan

Stock purchase at a discount

Unlimited PPTO and 7 holidays

Caregiver leave

Job summary

Jacobs is seeking a driven Document Control Professional to support our Project Team in managing and coordinating document control activities for assigned projects. You will oversee identification, control, and change documents and manage day-to-day records management tasks, interacting with internal teams, clients, and external contacts.

Requirements include 5+ years in document control, proficiency with ProjectWise/SharePoint/EDMS and MS Office, and strong organizational skills.

Qualifications

• 5+ years of document control experience with electronic, engineering, architectural, and construction documents (i.e., drawings, technical specifications, submittals, RFIs, etc.)
• Version control, change management, and document lifecycle management.
• Proven experience with ProjectWise, SharePoint, industry standard EDMS and MS Office Applications, advanced proficiency in Microsoft Excel preferred.
• Ability to manage large volumes of documentation accurately.

Responsibilities

• Overall responsibility for Managing, tracking, and maintaining controlled documents throughout their lifecycle.
• Reviewing documents for accuracy and completeness, formatting, and revision control.
• Coordinating document approvals, reviews, and distribution with stakeholders.
• Ensuring that contract requirements are met.
• Ensuring documents meet standards for production.
• Assuring project participants are trained in practical application of systems.
• General administrative responsibilities within the document control function including data entry, providing training of new users, and maintaining internal process documentation, onboarding new team members support.

Skills

Document control

Time management

Attention to detail

Education

Associate degree (minimum) in related field

Bachelor’s degree in related field

Tools

ProjectWise

SharePoint

EDMS

MS Office

Excel

Job description

Jacobs is seeking a driven Document Control Professional to support our Project Team in managing and coordinating document control activities for assigned projects. You will oversee identification, control, and change documents and manage day-to-day records management tasks, interacting with internal teams, clients, and external contacts.

Requirements include 5+ years in document control, proficiency with ProjectWise/SharePoint/EDMS and MS Office, and strong organizational skills.