Senior Document Control System Administrator

Jobtailor; Sacramento (CA); On-site; USD 110,000 - 160,000; Full time

Job summary

Jobtailor in Sacramento, CA seeks a senior Specialist in document control to lead system administration and governance for enterprise document management. You will shape workflows, permissions, and classifications while ensuring regulatory compliance and robust training materials across projects.

Your role includes developing SOPs, process maps, and user guides, plus coordinating with IT, procurement, and compliance teams to optimize performance and adoption.

Qualifications

• Bachelor's degree in related field or equivalent experience.
• Strong organizational, analytical, written and verbal communication skills.
• Experience with document management tools such as SharePoint.
• Proficiency with Microsoft Office; familiarity with Acrobat, Jira and Confluence.
• Experience on complex programs or capital projects in document control.
• Professional certifications in document/records management (CDIA+ or CRM) preferred.
• Familiarity with audit processes and regulatory compliance; visa sponsorship not required.

Responsibilities

• Provide senior-level SME for document control systems, processes, and standards.
• Act as system administrator for the enterprise Document Control System, including configuration, permissions, workflows, and troubleshooting.
• Support system rollout, enhancements, adoption strategies, procurement, deployment, configuration, and optimization.
• Oversee document intake, processing, storage, and archival.
• Ensure compliance with standards, contractual requirements, regulatory obligations, metadata requirements, naming conventions, version control, and classification standards.
• Review document submittals for completeness, accuracy, and compliance.
• Support audit readiness by maintaining complete, traceable, and properly maintained documentation.
• Define system requirements, workflows, user roles, and reporting capabilities.
• Identify system gaps, risks, and improvement opportunities and support enhancements.
• Develop and maintain SOPs, desk manuals, and system user guides.
• Monitor document control performance metrics, workload trends, and compliance indicators.
• Maintain dashboards, trackers, and reporting tools.
• Maintain document control risk logs and issue trackers.
• Prepare summaries, reports, and leadership briefings.
• Serve as primary point of contact for internal staff, consultants, contractors, and external partners.
• Coordinate with project teams, IT, Business Analysts, procurement, and compliance staff.
• Provide user training, onboarding, and ongoing support.
• Support change management and continuous improvement initiatives.
• Support special projects, enterprise initiatives, and strategic priorities.
• Promote accuracy, accountability, and document control best practices.

Skills

Document Control Admin

Workflow Coordination

Data Interpretation

Version Control

Metadata Management

Audit Readiness

Risk Management

Performance Metrics

Training Material Development

SOP Development

Education

Bachelor's degree or equivalent

Tools

SharePoint

Microsoft Office

Adobe Acrobat

Jira

Confluence

Microsoft Visio

Job description

Jobtailor in Sacramento, CA seeks a senior Specialist in document control to lead system administration and governance for enterprise document management. You will shape workflows, permissions, and classifications while ensuring regulatory compliance and robust training materials across projects.

Your role includes developing SOPs, process maps, and user guides, plus coordinating with IT, procurement, and compliance teams to optimize performance and adoption.