Engineering Project Admin & Document Control Lead

Systra; Sacramento (CA); On-site; USD 65,000 - 91,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

401k

Job summary

SYSTRA USA is seeking a Project Administrator / Document Control Specialist in the Operations Group in Sacramento, CA to support project teams with document control and administrative duties.

The role ensures accurate records, supports EDMS/PMIS platforms, coordinates with stakeholders, and helps keep projects on schedule and budget through proactive document management and organized office operations. Excellent organizational skills and attention to detail are essential.

Qualifications

• Proven experience in document control or administrative roles within eng/construction.
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with EDMS/PMIS platforms (SharePoint, ProjectSight, e-Builder, ProjectWise, Procore, InEight, Bluebeam).
• Excellent organizational skills and attention to detail.
• Effective written and verbal communication; able to coordinate with multiple stakeholders.
• Capable of working independently and prioritizing tasks in a multidisciplinary team.

Responsibilities

• Develop, maintain, and enforce standardized document control procedures.
• Use EDMS and PMIS platforms for document organization and sharing.
• Process, log, and distribute incoming/outgoing project documents.
• Maintain document control logs and track revisions and transmittals.
• Perform quality checks for accuracy and formatting compliance.
• Support archiving during project closeout per procedures.
• Identify gaps and escalate issues to keep workflows moving.
• Coordinate with project managers, technical staff, clients, and stakeholders.
• Provide administrative support to project managers and design leads.

Skills

Document control

Microsoft Office

EDMS PMIS

Time management

Attention to detail

Communication skills

Independent work

Stakeholder coordination

Tools

SharePoint

ProjectSight

e-Builder

ProjectWise

Procore

InEight

Bluebeam

Job description

SYSTRA USA is seeking a Project Administrator / Document Control Specialist in the Operations Group in Sacramento, CA to support project teams with document control and administrative duties.

The role ensures accurate records, supports EDMS/PMIS platforms, coordinates with stakeholders, and helps keep projects on schedule and budget through proactive document management and organized office operations. Excellent organizational skills and attention to detail are essential.