Junior Document Control Specialist: Systems & Compliance

D'Leon Consulting Engineers

Sacramento (CA)

On-site

USD 45,000 - 65,000

Full time

2 days ago

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Job summary

D'Leon Consulting Engineers in Sacramento, California seeks a Junior Document Control Specialist to establish and maintain document control workflows, log incoming documents with precise metadata, and manage master versions for project docs. The role collaborates with contractors and internal teams to ensure timely submissions and compliance with QA/QC and regulatory standards.

The successful candidate will support training on the Document Control System, help develop the DCMS Guide, and

Qualifications

1-5 years of experience with document processing and data management.
Mastery of Microsoft Office Suite and Adobe Acrobat Professional.
Document control software experience preferred (e.g., Prolog).

Responsibilities

Establish and maintain document control systems and workflows for submissions, approvals, and distribution.
Receive and log incoming documents with accurate metadata (title, number, revision, discipline, originator).
Maintain master copies, ensure version control, and enforce naming conventions for technical documents.
Collaborate with contractors and internal teams to ensure timely submission and retrieval of docs.
Ensure compliance with QA/QC, ISO 9001, FHWA/FTA standards and regulatory requirements.
Archive documents and support audits or handovers at project completion.
Develop and maintain the Document Control Management Guide (DCMG).
Provide training and support on document control processes and DCS tools.
Generate reports on statuses, submittal turnaround times, and dashboards.