Hybrid Document Control Specialist – Sacramento

Luster National; Sacramento (CA); Hybrid; USD 68,000 - 117,000; Full time

Benefits offered by this job

Unlimited flexible time off

Paid holidays

Paid parental leave

Health, dental, and vision insurance

401(k) plan with guaranteed employer

Professional development stipend

Wellness program

Job summary

Luster National is seeking a Document Control Specialist to support a major rail capital program in Sacramento, CA. The role ensures the electronic document management system remains accurate, traceable, and audit-ready as submittals, drawings, and correspondence move through review.

You'll administer metadata, revision control, and workflows, coordinate with contractors and staff, and generate status reports to keep program leadership informed. This is a long-term, full-time hybrid position.

Qualifications

• Bachelor’s degree in business administration, information management, construction management, or engineering, or equivalent.
• 3+ years of document control experience for large, complex heavy-civil infrastructure projects.
• Experience administering an electronic document management system as the system of record, including metadata, revision control, and controlled workflows.
• Experience logging, tracking, and reporting on submittals, requests for information, and program correspondence through review and closure.
• Working knowledge of records retention, document traceability, and audit readiness under a quality management system.
• Experience with industry standard electronic document management platforms (e.g., Aconex, Unifier, Kahua, ProjectWise, SharePoint, etc.).
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, PowerPoint, etc.).

Responsibilities

• Maintain document control systems for submissions, approvals, and distribution.
• Configure EDC system, including metadata schemas, folder architecture, and user roles.
• Log incoming submittals, drawings, and correspondence with accurate metadata.
• Maintain master copies and track revisions per program standards.
• Coordinate with contractors and staff to ensure on-schedule submissions.
• Perform audits for metadata accuracy and flag inconsistencies.
• Develop and update the document control management guide.
• Generate reports on document status and submittal turnaround times.
• Support retention schedules, archives, and legal holds.
• Provide training and user support on document control processes.

Skills

Communication skills

Organizational skills

Collaborative mindset

Problem-solving

Documentation standards

Education

Bachelor’s degree in business administration / information management / construction management / engineering

Master’s degree in business administration / information management / construction management / engineering

Tools

Aconex

Unifier

Kahua

ProjectWise

SharePoint

Microsoft Office 365

Job description

Luster National is seeking a Document Control Specialist to support a major rail capital program in Sacramento, CA. The role ensures the electronic document management system remains accurate, traceable, and audit-ready as submittals, drawings, and correspondence move through review.

You'll administer metadata, revision control, and workflows, coordinate with contractors and staff, and generate status reports to keep program leadership informed. This is a long-term, full-time hybrid position.