Senior Document Control Lead for Rail & Infrastructure

Luster National, Inc.; Sacramento (CA); Hybrid; USD 80,000 - 130,000; Full time

Benefits offered by this job

Unlimited flexible time off

Health, dental, and vision insurance

401(k) plan with employer contribution

Paid holidays

Professional development support

Job summary

Luster National, Inc. is seeking a Senior Document Control Specialist in Sacramento, CA to lead document control for major rail and infrastructure programs. You will act as the SME for the enterprise document control system and oversee governance, metadata, and archival standards across all teams.

The role requires strong leadership, system administration skills, and experience developing SOPs and training materials. The position is long-term, with a hybrid work model (3–4 days on-site).

Qualifications

• Bachelor's degree or equivalent in business administration, information management, records management, construction management, or related field.
• 8+ years of document control experience on large, complex heavy-civil infrastructure projects.
• Experience as senior/lead document controller on a capital program with submittal review and version control.
• Experience creating SOPs, workflows, process maps, and training materials for document control operations.
• Knowledge of document control standards, metadata, naming conventions, retention, and audit/compliance obligations.
• Experience with enterprise EDDM systems (SharePoint, Aconex, Unifier, ProjectWise, Adobe Acrobat).
• Proficiency with Microsoft Office Suite/Office 365.

Responsibilities

• Serve as the technical SME for document control systems and mentor others.
• Oversee document intake, processing, storage, and archival for design, construction, and environmental records.
• Review submittals for completeness, metadata, naming, version control, and classification before entry.
• Perform system administration for the enterprise document control platform.
• Support deployment, configuration, and optimization of the document control system.
• Identify gaps, risks, and opportunities for improvement, and propose enhancements.
• Develop and maintain SOPs, workflows, and user guides.
• Maintain dashboards, trackers, risk logs, and compliance metrics.
• Support audit readiness and ensure documentation retention per contract/regulatory requirements.
• Coordinate with project teams, IT, procurement, and compliance; act as contact for document control matters.
• Provide training, onboarding, and ongoing user support, and assist with change management.

Skills

Leadership

Communication

Training materials

Audit readiness

Collaboration

Education

Bachelor's degree in relevant field

8+ years experience in document control

Master's degree (preferred)

CRM/CDIA certification (preferred)

Tools

SharePoint

Aconex

Unifier

ProjectWise

Adobe Acrobat

MS Office 365

Job description

Luster National, Inc. is seeking a Senior Document Control Specialist in Sacramento, CA to lead document control for major rail and infrastructure programs. You will act as the SME for the enterprise document control system and oversee governance, metadata, and archival standards across all teams.

The role requires strong leadership, system administration skills, and experience developing SOPs and training materials. The position is long-term, with a hybrid work model (3–4 days on-site).