Senior Document Control Specialist – Procore Expert

WSP in the U.S.; New York (NY); On-site; USD 99,000 - 115,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

Retirement savings

Job summary

WSP USA seeks a Document Control Specialist to manage and control project documents across design, pre-construction, construction, and closeout phases. You will ensure accuracy, proper naming, metadata, and distribution using Procore, SharePoint, and EDMS standards.

You will train project teams, owners, contractors, and third parties on document management requirements and system usage, while maintaining QA/compliance and protecting confidential information.

Qualifications

• - Bachelor’s degree or equivalent experience.
• - 5–7 years of experience supporting major capital improvement programs or large-scale projects.
• - Document control experience across design, pre-construction, construction, closeout, or similar project phases.

Responsibilities

• - Manage controlled project documents using Procore, SharePoint, and EDMS.
• - Configure, update, and maintain Procore and SharePoint tools, modules, pages, and collaboration resources.
• - Train and support project team members, owners, contractors, and third parties on document management requirements, systems, Procore use, and Document Controls procedures.
• - Review submissions for accuracy; manage naming, numbering, metadata, distribution, electronic filing, records retention, and QA/contractual compliance.
• - Track submittals, RFIs, comment responses, incomplete questions, and related documentation in accordance with project procedures.
• - Coordinate with department leads to process documentation on time and improve document control productivity, efficiency, and service quality.
• - Manage protected information handling, storage, and distribution.

Skills

MS Office

Document management

Attention to detail

Communication

Training & mentoring

Education

Bachelor’s degree or equivalent experience

Tools

Procore

SharePoint

Bluebeam

Job description

WSP USA seeks a Document Control Specialist to manage and control project documents across design, pre-construction, construction, and closeout phases. You will ensure accuracy, proper naming, metadata, and distribution using Procore, SharePoint, and EDMS standards.

You will train project teams, owners, contractors, and third parties on document management requirements and system usage, while maintaining QA/compliance and protecting confidential information.