Document Control Specialist: Procore Expert & Scheduling Support

Quanta-Services; Baton Rouge (LA); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Health Coverage

401(k) Retirement Plan

Paid Time off

Education Reimbursement

Professional Development

Telehealth

Life & AD&D Insurance

Job summary

Quanta Services is seeking a Document Control Specialist to manage receipt, retention and distribution of project drawings, documents and correspondence. You will coordinate Procore access for internal and external users and train new users, set up submittals and maintain distribution lists across project stages.

The role requires a high school diploma (or equivalent) and proficiency with Microsoft Office. A bachelor’s degree is preferred and 2 years of document control experience in the

Qualifications

• High school diploma or equivalent.
• Competency with Microsoft Office applications and general computer literacy.
• Bachelor’s Degree in Business Administration, Finance, Logistics, Engineering or relevant field is preferred.
• 2 years’ experience as Document Control Specialist within the transmission/distribution space.
• Experience with Procore or other Document Control software.

Responsibilities

• Coordinate account access to the document control system with Procore Administrator and train new users.
• Set up Procore Submittals as outlined in contract documents.
• Maintain distribution list of responsible parties for document review stages.
• Assign workflow to review vendor documents in Procore or other systems.
• Expedite responses from vendors as needed after review.
• Ensure document revisions stay in sync between Client, QISG team and vendor.
• File documentation for final job books in Procore or other systems.
• Adhere to internal standards, policies and procedures.
• Complete special projects and other duties as assigned.
• Coordinate document delivery to meet project schedule with Project team/Procurement Lead.
• Identify and elevate supplier/contract documentation clashes to Project Team and Procurement Lead.

Skills

Microsoft Office

Procore

Document Control

Attention to Detail

Time Management

Communication Skills

Customer Service

Team Collaboration

Education

High School Diploma or Equivalent

Bachelor’s Degree (Preferred)

Tools

Procore Software

Document Control Systems

Job description

Quanta Services is seeking a Document Control Specialist to manage receipt, retention and distribution of project drawings, documents and correspondence. You will coordinate Procore access for internal and external users and train new users, set up submittals and maintain distribution lists across project stages.

The role requires a high school diploma (or equivalent) and proficiency with Microsoft Office. A bachelor’s degree is preferred and 2 years of document control experience in the