Document Control Specialist

WSP; New York (NY); On-site; USD 99,000 - 115,000; Full time

Benefits offered by this job

Benefits package

Job summary

WSP is seeking a Document Control Specialist in New York, NY to manage controlled project documents across design through closeout using EDMS, Procore, and SharePoint. You will maintain metadata, track submittals and RFIs, and ensure contractual compliance.

You will train project teams, coordinate with department leads, and safeguard confidential information while driving process improvements and high-quality document management across complex capital projects.

Qualifications

• Bachelor's degree or equivalent experience.
• 5-7 years of experience supporting major capital improvement programs or large-scale projects.
• Document control experience across design, pre-construction, construction, closeout, or similar project phases.

Responsibilities

• Manage controlled project documents using established procedures, Procore, SharePoint, and EDMS standards.
• Configure, update, and maintain Procore and SharePoint tools, modules, pages, and collaboration resources.
• Train and support project team members on document management requirements, systems, Procore use, and Document Controls procedures.
• Review submissions for accuracy; manage naming, numbering, metadata, distribution, electronic filing, records retention, and QA/contractual compliance.
• Track submittals, RFIs, comment responses, incomplete questions, and related documentation in accordance with project procedures.
• Coordinate with department leads to process documentation on time and improve document control productivity, efficiency, and service quality.
• Manage protected information handling, storage, and distribution.

Skills

Attention to detail

Organization & multitasking

Communication skills

Problem-solving

Independent and collaborative

Education

Bachelor's degree or equivalent experience

Tools

Procore

SharePoint

Bluebeam

Microsoft Office

Job description

Document Control Specialist

Duties and Responsibilities

• Manage controlled project documents—including correspondence, submittals, reports, RFIs, plans, specifications, client documentation, and responses—using established document control procedures, Procore, SharePoint, and EDMS standards.
• Configure, update, and maintain Procore and SharePoint tools, modules, pages, and collaboration resources.
• Train and support project team members, owners, contractors, and third parties on document management requirements, systems, Procore use, and Document Controls procedures.
• Review submissions for accuracy; manage naming, numbering, metadata, distribution, electronic filing, records retention, and QA/contractual compliance.
• Track submittals, RFIs, comment responses, incomplete questions, and related documentation in accordance with project procedures.
• Coordinate with department leads to process documentation on time and improve document control productivity, efficiency, and service quality.
• Manage protected information handling, storage, and distribution.

Minimum Qualifications

Education and Experience

• Bachelor's degree or equivalent experience
• 5-7 years of experience supporting major capital improvement programs or large-scale projects
• Document control experience across design, pre-construction, construction, closeout, or similar project phases

Systems and Technical Skills

• Advanced proficiency in Microsoft Office and word processing tools
• Working knowledge of Procore, SharePoint, and Bluebeam.
• Knowledge of document, records, and data management systems and best practices

Professional Strengths

• Strong organizational, prioritization, multitasking, and attention-to-detail skills
• Able to manage competing deadlines and changing priorities under pressure
• Excellent written, verbal, presentation, client service, and stakeholder communication skills
• Sound business judgment and proactive problem-solving with minimal oversight
• Professional, adaptable, self-motivated, and committed to continuous improvement
• Able to work independently and collaboratively within multidisciplinary teams
• Discreet and reliable in handling confidential information

WSP Benefits

WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee's career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Compensation

Expected Salary (all locations): $99,400 - $115,100

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant's education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant's sex or other status protected by local, state, and/or federal law.