Senior Document Control Specialist – Infrastructure Projects

Luster National, Inc.; Sacramento (CA); On-site; USD 80,000 - 140,000; Full time

Benefits offered by this job

Unlimited flexible time off

Paid holidays

Health, dental, and vision insurance

401(k) with employer contribution

Professional development stipend

Job summary

Luster National, Inc. is seeking Document Control Specialists at multiple skill levels to support large, complex heavy civil infrastructure programs (highways, bridges, transit, airports, water/wastewater).

You will own the integrity of the project record, ensuring the current revision is used and properly archived. Responsibilities include maintaining the controlled document register, applying numbering and metadata, controlling distribution, administering access, and preparing records for ISO

Qualifications

• Bachelor’s degree in construction management, project management, engineering, or information management, or equivalent combination of education and experience.
• 5+ years of document control experience for large (>$500M), complex heavy-civil infrastructure projects.
• Experience with full revision lifecycle for drawings, specs, submittals, and correspondence.
• Working knowledge of ISO-based document control practices and metadata conventions.
• Experience with document management software such as SharePoint, Oracle Aconex, e-Builder, Unifier, Kahua.

Responsibilities

• Maintain the controlled document register so the current approved revision is the one in circulation.
• Apply numbering, naming, metadata, and revision conventions to records for easy retrieval.
• Control distribution and issue transmittals documenting who received which revision and when.
• Verify superseded revisions are archived and field and system record sets match.
• Administer user access and confidentiality handling for sensitive records.
• Audit the document register for missing or misfiled records and correct discrepancies.
• Prepare records for ISO 9001:2015 quality audits and other reviews with requested evidence.
• Coordinate document flow across technical staff, designers, contractors, and reviewers.
• Train staff and correct misuse of the system to protect the record integrity.
• Report register status to project management including overdue transmittals and outstanding records.

Skills

Document control

ISO 9001

Metadata management

Excellent communication

Team collaboration

Education

Bachelor’s degree in construction management

Equivalent combination of education and experience

Master’s degree (preferred)

Tools

SharePoint

Oracle Aconex

e-Builder

Unifier

Kahua

Microsoft Office 365

Job description

Luster National, Inc. is seeking Document Control Specialists at multiple skill levels to support large, complex heavy civil infrastructure programs (highways, bridges, transit, airports, water/wastewater).

You will own the integrity of the project record, ensuring the current revision is used and properly archived. Responsibilities include maintaining the controlled document register, applying numbering and metadata, controlling distribution, administering access, and preparing records for ISO