Document Control Specialist — Civil Infrastructure Programs

Luster National, Inc.; Jackson Township (NJ); On-site; USD 80,000 - 140,000; Full time

Benefits offered by this job

Unlimited flexible time off

Paid holidays

Paid parental leave

Health, dental, and vision insurance

Flexible spending accounts (healthcare

dependent or elder care)

Long-term disability insurance

Short-term disability insurance

Life insurance and accidental death

401(k) plan with guaranteed employer

Formal career planning and development

$2,500 annually toward professional开发

Wellness program with monthly stipend

Company cell phone plan reimbursement

Meal planning support

Personal financial planning services

Employee assistance program

Employee discounts

Employee referral bonus

Job summary

Luster National, Inc. is seeking Document Control Specialists to support large heavy civil programs across highways, bridges, transit, airports, and water projects.

You will own the project record integrity, ensuring only current revisions are in circulation in accordance with ISO 9001:2015 standards. Responsibilities include maintaining the document register, applying numbering conventions, controlling distribution, administering access, and auditing records.

Qualifications

• Bachelor's degree in construction management, project management, engineering, or information management, or equivalent combination of education and experience.
• 5+ years of document control experience for large (> $500M), complex, heavy-civil infrastructure projects.
• Experience controlling records through full revision lifecycle (drawings, specs, submittals, RFIs, and correspondence).
• ISO-based document control practice knowledge: numbering, metadata, distribution control, records retention.
• Experience with SharePoint, Oracle Aconex, e-Builder, Unifier, Kahua, etc.
• Proficiency with Microsoft Office Suite/Office 365.

Responsibilities

• Maintain the controlled document register so the current approved revision is the only one in circulation.
• Apply program numbering, naming, metadata, and revision conventions to records.
• Control distribution of documents and issue transmittals with receipt details.
• Verify superseded revisions are withdrawn and archived; ensure field and system records match.
• Administer user access, permissions, and confidentiality handling in the DMS.
• Audit registers for missing or misfiled items and correct discrepancies before audits.
• Prepare records for ISO 9001:2015 audits and other reviews.

Skills

Document control

Quality management

MS Office

Collaboration

Communication

Education

Bachelor's degree or equivalent combination of education and experience

Tools

SharePoint

Oracle Aconex

e-Builder

Unifier

Kahua

Power BI

Job description

Luster National, Inc. is seeking Document Control Specialists to support large heavy civil programs across highways, bridges, transit, airports, and water projects.

You will own the project record integrity, ensuring only current revisions are in circulation in accordance with ISO 9001:2015 standards. Responsibilities include maintaining the document register, applying numbering conventions, controlling distribution, administering access, and auditing records.