Document Control Specialist — ISO 9001 Records Mastery

Luster National; California (MO); On-site; USD 80,000 - 140,000; Full time

Benefits offered by this job

Unlimited flexible time off

Paid holidays

Paid parental leave

Health, dental, and vision insurance

Flexible spending accounts (healthcare

Dependent or elder care

Long-term disability insurance

Short-term disability insurance

Life insurance and accidental death &d

401(k) plan with employer contribution

Formal career planning and development

Professional development stipend

Wellness stipend

Company cell phone reimbursement

Meal planning and nutrition support

Personal financial planning services

Employee assistance program

Employee discounts

Employee referral bonus

Job summary

Luster seeks Document Control Specialists at various levels to support large, complex heavy civil programs spanning highways, bridges, transit, airports, and water projects. You will own the project record integrity, ensuring current revision control, proper naming, and easy future retrieval.

Responsibilities include maintaining the document register, applying metadata conventions, controlling distribution, auditing for gaps, and preparing records for ISO 9001:2015 audits.

Qualifications

• Bachelor’s degree in construction management, project management, engineering, or information management, or equivalent combination of education and experience.
• 5+ years of document control experience for large (> $500M), complex, heavy-civil infrastructure projects.
• Experience controlling construction and program records through a full revision lifecycle, including drawings, specifications, submittals, RFIs, and correspondence.
• Working knowledge of ISO-based document control practice, including numbering and metadata conventions, control of documented information, distribution control, and records retention.
• Experience with industry standard document management and project/construction management software (e.g., SharePoint, Oracle Aconex, e-Builder, Unifier, Kahua).
• Proficiency with Microsoft Office Suite/Office 365 (Outlook, Teams, Word, PowerPoint).

Responsibilities

• Maintain the controlled document register in the program’s electronic document management system, ensuring only current revisions circulate.
• Apply numbering, naming, metadata, and revision conventions to records for future retrieval.
• Control distribution of documents and issue transmittals with recipient and revision details.
• Verify superseded revisions are archived and field records match system records.
• Administer user access and confidentiality for sensitive records.
• Audit the document register and correct discrepancies before audits or claims.
• Prepare records for ISO 9001:2015 quality audits and other reviews, providing evidence.
• Coordinate document flow across staff, designers, contractors, and reviewers.
• Train staff on document control procedures.
• Report register status and overdue transmittals to the project management team.
• Compile closeout record set including as-built docs and warranties.

Skills

Excellent written and verbal comms

Excellent multi-tasking

Collaborative mindset

Natural curiosity and problem solving

ISO 9001:2015 knowledge

Education

Bachelor’s degree in construction management, project management, engineering, or information management, or related field

Master’s degree in construction management, project management, engineering, or information management

Tools

SharePoint

Oracle Aconex

e-Builder

Unifier

Kahua

Office 365

Job description

Luster seeks Document Control Specialists at various levels to support large, complex heavy civil programs spanning highways, bridges, transit, airports, and water projects. You will own the project record integrity, ensuring current revision control, proper naming, and easy future retrieval.

Responsibilities include maintaining the document register, applying metadata conventions, controlling distribution, auditing for gaps, and preparing records for ISO 9001:2015 audits.