Infrastructure Document Control Specialist

Luster National; Washington (District of Columbia); On-site; USD 80,000 - 140,000; Full time

Benefits offered by this job

Unlimited flexible time off

Paid holidays

Health insurance

401(k) plan with employer contribution

Professional development stipend

Job summary

Luster National is seeking Document Control Specialists of various levels to safeguard project records for major heavy civil programs (highways, bridges, transit, airports, water/wastewater).

Role focuses on revision control, metadata, distribution, and audit readiness within ISO 9001:2015 certified environments. Candidates will engage with design teams, contractors, and agencies across complex packages.

Qualifications

• Bachelors degree in construction/project/engineering or related field.
• 5+ years of document control experience on large heavy-civil projects.
• Experience with revision lifecycle, drawings, submittals, and correspondence.
• Knowledge of ISO 9001:2015 document control practices.
• Proficiency with common document management software (SharePoint, Aconex, e-Builder, Unifier, Kahua).
• MS Office proficiency (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Maintain the controlled document register and ensure current revisions are used.
• Apply numbering, metadata, and revision conventions to records.
• Control distribution and issue transmittals with audit trails.
• Verify superseded revisions are archived and correct field office records.
• Administer user access and confidentiality for sensitive documents.
• Audit registers for missing or misfiled records and correct discrepancies.
• Prepare records for ISO 9001:2015 and other audits with required evidence.
• Coordinate document flow with engineers, designers, contractors, and reviewers.
• Train staff on document control procedures and prevent misuse.
• Report status, overdue transmittals, and outstanding records to PM team.
• Compile closeout records including as-builts and warranties.

Skills

Document control

ISO 9001 knowledge

Attention to detail

Quality management

Communication skills

Cross-functional collaboration

Education

Bachelor's degree in construction management or related field

Master's degree in construction management or related field

Tools

SharePoint

Oracle Aconex

e-Builder

Unifier

Kahua

Microsoft Office 365

Job description

Luster National is seeking Document Control Specialists of various levels to safeguard project records for major heavy civil programs (highways, bridges, transit, airports, water/wastewater).

Role focuses on revision control, metadata, distribution, and audit readiness within ISO 9001:2015 certified environments. Candidates will engage with design teams, contractors, and agencies across complex packages.